IEEE · 7 hours ago
Project Specialist - MOVE Humanitarian Technology (E6087)
Piscataway, NJ
Full-time
Hybrid
Mid, Senior Level
4+ years expIEEE is committed to humanitarian efforts through its MOVE Global program, which provides emergency response solutions. The Project Specialist will support daily operations, project coordination, and communications to ensure the program's success and alignment with strategic goals.
Non-profit Organization Management
No H1B
Responsibilities
Lead planning and execution of all virtual and in‑person meetings for MOVE USA, MOVE India, MOVE Puerto Rico, and the MOVE Global Committee
Prepare agendas, develop meeting materials, draft minutes, and track follow‑up items to ensure timely completion
Coordinate onsite support and collaborate with the IEEE CEE (Conferences, Events and Experiences) department as needed
Serve as the operational lead for MOVE Global’s day‑to‑day activities, ensuring alignment with program goals and HT strategic objectives
Track project tasks, implement process improvements, and support the deployment and readiness of MOVE units and locales
Provide direct support to MOVE volunteers and staff to ensure smooth program execution
Manage swag and supply inventory, including ordering, tracking, shipping, and annual insurance‑related reporting
Coordinate distribution of MOVE STEM activity materials across regions to ensure consistency and availability
Maintain and update program documentation, including the MOVE Global Guidance Manual and volunteer training materials
Support budget monitoring by tracking expenditures, out‑of‑budget requests, and adherence to HTB financial guidelines
Review and monitor operational agreements and contracts, flagging renewal dates and ensuring proper processing
Assist the MGC in overseeing implementation and governance across all geographic expressions of MOVE Global
Administer expansion requests by gathering feasibility data, documenting volunteer and budget requirements, and preparing materials for leadership review
Collect and analyze program performance data to identify operational bottlenecks and improvement opportunities
Prepare regular updates and reports for the Humanitarian Technologies Board and staff to ensure transparency and accountability
Cultivate strong relationships with MOVE volunteers, leadership, and partner organizations
Provide administrative and program management support for additional HT initiatives as assigned by the Senior Manager or Senior Director
Serve as the lead administrator for MOVE websites and related program sites, ensuring timely updates and alignment with HT messaging
Oversee proper use of the MOVE brand across regions and provide training to volunteers, particularly in risk‑management‑related brand practices
Provide digital support for MOVE USA, including website updates, social media access, newsletter distribution, and content creation
Develop presentations and communication materials to highlight program achievements and support volunteer engagement
Create and update content showcasing MOVE Global progress and impact to increase visibility and support fundraising goals
Collaborate with the Senior Manager to develop and execute sustainability and marketing initiatives aligned with MGC and HT priorities
Support the creation and implementation of fundraising strategies and campaigns in partnership with MGC leads, the Senior Director, and the IEEE Foundation
Ensure development efforts align with program needs and long‑term financial sustainability
Collaborate with senior volunteers and staff to advance the strategic vision for the MOVE program in alignment with HT’s strategic focus areas
Contribute to strategic planning efforts led by the MOVE Global Committee to support long‑term program success and sustainability
Support the identification and implementation of strategies that enhance program efficiency, scalability, and impact
Assist in developing new processes and frameworks as the program evolves to ensure operational readiness for future growth
Qualification
Required
Bachelor's degree or equivalent experience Preferably in Public Administration, Business, Marketing, or International Relations
4-7 years of work experience in humanitarian programs or non-profit organizations
At least 4 years of demonstrated experience in high-level stakeholder management (e.g senior volunteers or senior management)
At least 3 years of experience in digital marketing and development of digital assets is required
Ability to support project implementation and day-to-day operations by tracking tasks, maintaining accurate information, and assisting with documentation needed for short- and longer-term planning
Demonstrated capacity to manage multiple tasks and priorities, work both independently and collaboratively, and follow established processes with limited supervision
Exceptional written and verbal communication; skilled in developing/delivering presentations (in-person/virtual)
Strong self-awareness, empathy, and tact for engaging high-level volunteers/board members in sensitive contexts while maintaining trust
Proven ability to manage and collaborate effectively with diverse stakeholders, including volunteers and partner organizations, to achieve shared goals
Ability to track basic financial information, maintain organized records, and review recurring financial summaries with attention to detail
Responsible for flagging discrepancies, deadlines, and relevant updates, and timely escalating items to the Senior Program Manager or financial administrator for follow-up
Proven experience supporting basic digital communications and content creation, including newsletters, websites, and social media posts, using tools such as Canva, Google Slides, Loomly and Microsoft Office
Able to follow established templates and processes, learn new digital systems quickly, and support routine updates, tracking, and posting across digital platforms
Strong problem-solving, and decision-making abilities
Excellent time management; able to work independently or in a team with minimal supervision
Able to travel (10 - 15%)
Passion for humanitarian and mission-driven work
Demonstrated cultural sensitivity and embraces diversity
Preferred
At least 3 years of experience in digital marketing and development of digital assets is required
Experience with non-profit or volunteer-led organizations preferred
Company
IEEE
IEEE is the world’s largest technical professional organization and is a public charity dedicated to advancing technological innovation and excellence for the benefit of humanity.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sophia Muirhead
IEEE Executive Director and Chief Operating Officer
Adarsh Ravi
Founder & Chair - IEEE Microsystems Boston Chapter
Recent News
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