Texas Health and Human Services · 22 hours ago
CCL Admin Asst III
El Paso, TX
Contract
Hybrid
Entry Level
$3,599.81/mo - $4,365.66/mo
1+ years expTexas Health and Human Services Commission (HHSC) is seeking a highly qualified candidate for the Administrative Assistant position within the Child Care Regulation program. This role provides administrative support to inspectors and unit supervisors, handling sensitive information, data entry, and maintaining communication with staff and the public.
Health Care
No H1B
Responsibilities
Performs data entry into the Child Care Licensing automated system (CLASS) and other electronic systems. Data entry tasks include entering applications for child care licenses. Processes applications for registered child care homes, including reviewing for accuracy and completeness and conducting searches of relevant databases before an application is accepted. Processes applications and performs case management tasks for listed family homes, including communication with these child care providers, processing any provider changes, tracking fees and background checks, and completing letters for auto-suspensions and revocations. (30%)
Maintains broad knowledge of program functions and requirements to provide program and agency information and/or make referrals to other community resources when triaging calls to agency offices. Professionally handles all incoming telephone calls and greets visitors. Works cooperatively with other building employees to provide rotating, back-up support for switchboard coverage. (30%)
Processes mail by ensuring items are delivered to appropriate recipients and retains a record management system for hard-copy files. Makes copies and compiles packets of information for mass distribution to child care providers. (15%)
Transcribes meeting notes and creates other documents to support the work of Child Care Regulation. Coordinates and schedules meetings and conferences using an automated system. Processes personal and unit travel. (15%)
Coordinates the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies. (5%)
Performs other duties as assigned and required to maintain unit operations. (5%)
Attends work regularly in accordance with agency leave policy
Qualification
Required
Graduation from high school or equivalent
One (1) year full-time administrative support, general office, clerical, secretarial experience
Thirty semester hours from an accredited college or university may be substituted for the required experience
Knowledge of office practices and administrative procedures
Skill in establishing and maintaining effective working relationships, both internally and externally
Skill in effective verbal and written communication
Skill in working in an office supporting several staff members
Skill in working independently in a fast-paced environment
Ability to understand written and verbal instructions
Ability to interact with all levels of staff
Ability to research and analyze data from different sources
Ability to effectively handle and prioritize multiple assignments in a dynamic environment
Ability to maintain confidential information
Ability to operate office equipment including computers, phones, fax machines, copiers, scanners and printers
Ability to operate word processing software, such as Outlook, Excel, Word and other computer applications
Benefits
100% paid employee health insurance for full-time eligible employees
Defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement
Company
Texas Health and Human Services
Texas Health and Human Services is an agency that focuses on improving health, safety and well-being.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dr. Napoleon Broughton
Chief Executive Officer: Life Enhancement Solutions
John F. Palermo
CTO Strategic Analyst VI
Recent News
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