Industry FinTech · 16 hours ago
Executive Assistant / Office Manager
Miami, FL
Full-time
Onsite
Entry Level
1+ years expIndustry FinTech (IFT) is a fast-growing fintech company focused on modernizing private capital markets. They are seeking an Office Manager / Executive Assistant to the COO to manage day-to-day operations in their Miami office while providing executive support and ensuring a professional environment for employees and clients.
Financial ServicesFinTechHuman ResourcesReal Estate
Responsibilities
Support the COO with calendar management, meetings, and day-to-day execution
Own the smooth daily operation of the Miami office
Open the office and ensure it is fully prepared for employees and visitors
Serve as the first point of contact for clients, partners, and guests
Maintain a professional, welcoming, and well-run office environment
Manage office supplies, vendors, phone systems, and operational expenses
Coordinate office maintenance, repairs, access controls, and vendor relationships
Ensure employees have the tools, equipment, and support needed to perform their roles
Oversee purchasing, setup, and inventory of office equipment
Partner closely with HR on onboarding logistics, employee experience, and office culture initiatives
Help maintain a positive, organized, and people-first office culture
Support internal coordination across departments to improve execution
Assist with office events, internal meetings, and team gatherings in collaboration with HR
Assist with office insurance coordination, documentation, and renewals
Support office-related financial handling and coordination with Finance
Qualification
Required
Fluent English (written and spoken)
1+ years of experience in office management, executive assistance, or operations
Strong organizational and time-management skills
High attention to detail and strong follow-through
Ability to handle confidential information with discretion
Proactive, resourceful, and comfortable anticipating needs
Experience working with calendars, vendors, expenses, and office logistics
Comfortable working cross-functionally with multiple teams
Strong communication and interpersonal skills
Self-starter mindset with a high sense of ownership
Preferred
Fluent Spanish (written and spoken)
Experience working closely with HR or People Operations
Prior experience supporting an operations leader
Background in fintech, real estate, or fast-growing startups
Exposure to managing offices, properties, or multi-location operations
Benefits
Performance-based bonuses.
Health benefits.
Paid time off.
Company laptop and tools.
Growth opportunities in a fast-scaling global fintech.
Company
Industry FinTech
Industry FinTech provides investor relations, compliance, HR, entity administration, analytics, governance, and bill pay services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Arthur Weissman
Co-Founder
Company data provided by crunchbase