St. Peter's Health · 1 day ago
Executive Assistant - SPH Administration
Montana, United States
Full-time
Onsite
Senior Level
5+ years expSt. Peter's Health is seeking an Executive Assistant to support their executives in a busy office environment. The role involves managing day-to-day business activities, facilitating communication, and coordinating schedules and meetings.
Health CareHospitalNon Profit
Responsibilities
Support Executives in planning, directing, managing and coordinating day-to-day business activities
Facilitate the Executives accessibility and open lines of communication
Maintain Executives calendar, screen incoming telephone calls and greet visitors
Coordinate meeting and conference schedules
Answer/screen telephone calls, arrange conference calls, manage call back list
Read and route incoming mail, prepare e-mail and correspondence as needed
Compose and format documentation including letters, briefing books, communications to staff and staff meeting minutes using shorthand, hand written notes, dictation, etc
Initiate travel arrangements, create detailed itineraries
Plan and manage events
Coordinate a variety of resources, obtain information for special projects
Create presentations and create and maintain spreadsheets and databases
Maintain issue-specific files
Prepare, review and track invoices and expense reports
Purchase and maintain supplies and material
Qualification
Required
At least five years progressively responsible administrative support experience required
Advance typing skills
Possess demonstrated ability to use advanced functions of word process required
Demonstrated ability to use and manage advanced functions of calendars/schedules as well as provide other administrative support such as filing/copying/mail management
Must possess advanced grammar and spelling knowledge and shorthand skills for executive correspondence, meeting minutes, and staff communication
Demonstrated ability of intermediate computer and software skills using Microsoft Word, Excel and PowerPoint
Skills/Qualifications: Travel Logistics, Scheduling, Informing Others, Presentation Skills, Self-Confidence, Meeting Management, Client Relationships, Written Communication, Promoting Process Improvement, Decision Making, Administrative Writing Skills
Preferred
Five years at an executive support level preferred
Bachelor's Degree preferred
Company
St. Peter's Health
St. Peter's Health partners with the community to provide exceptional and compassionate health care.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Nathan Coburn
Chief Financial Officer
Cindy Bultena
Chief Nursing and Patient Experience Officer
Recent News
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