Barnhart Crane & Rigging · 8 hours ago
Office Manager
Chesapeake, VA
Part-time
Onsite
Mid LevelBarnhart Crane & Rigging is a company known for its strong foundation of serving others and solving problems in the lifting and heavy transport industry. They are seeking an Office Manager to coordinate branch administrative and operational support functions, ensuring smooth day-to-day operations while managing office systems, financial processes, and employee administration.
Mechanical Engineering
Responsibilities
Oversee new hire onboarding, including IT and HR setup, Fit-for-Duty (FFD) scheduling, and DOT/background checks
Maintain and communicate upcoming expirations for critical qualifications (BCR Qual Cards, CDL licenses, CDL Med Cards, NCCCO certifications)
Manage PTO calendar and submit weekly time for all branch employees
Handle branch receivables: prepare invoices, send to customers, and follow up on outstanding payments; maintain payment portal accounts for key customers
Manage branch payables: receive, code, and enter invoices into IFS; resolve payment issues or defaults promptly
Process bi-weekly credit card transactions and reconcile statements
Oversee procurement of office and shop supplies, including Amazon orders
Generate and maintain job files; assist with project management tasks such as timesheet reviews, vendor coordination, permits, and travel arrangements
Post monthly safety meetings and materials
Supervise one part-time administrative assistant responsible for Fuelman, CLC, and Visa statement reconciliations, voicemail management, and other assigned duties
Ensure compliance with company policies and safety standards
Perform other administrative duties as assigned by the Branch Manager
Qualification
Required
Proficiency in Microsoft Office Suite
Strong organizational skills with the ability to multi-task and prioritize effectively
Excellent written and verbal communication skills
Valid driver's license required
Self-motivated, detail-oriented, and team-oriented
Ability to plan, organize, and execute daily requirements independently
Must pass drug test, fit-for-duty test, and background check
Preferred
Familiarity with ERP systems (IFS preferred)
Benefits
Family Medical, Dental, and Vision Insurance
Barnhart CARES program, offering family support and community service opportunities
401(k) program with up to 10% company match
Paid Time Off (PTO) and additional leave benefits
Company
Barnhart Crane & Rigging
Since 1969, Barnhart Crane & Rigging has been a trusted partner to industries facing their most complex lifting, rigging, and transportation challenges.
Founded in 1969
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Whitehead
Chief Financial Officer
David Webster
Chief Operating Officer
Recent News
2025-10-09
Seattle TechFlash
2025-04-09
Company data provided by crunchbase