Baylor College of Medicine · 2 days ago
Coordinator, Business Operations
Houston, TX
Full-time
Onsite
Entry Level
2+ years expBaylor College of Medicine is seeking a detail-oriented and motivated Coordinator, Business Operations to support Neonatology Faculty at Ben Taub Hospital. This role provides essential administrative and operational support to ensure smooth division operations and effective coordination with central departments.
EducationHigher EducationPharmaceutical
No H1B
Responsibilities
Coordinates day-to-day business and financial activities of core Neonatology faculty at Ben Taub
Manages calendar and meetings for the Medical Director of the Lactation Department
Serves as primary coordinator for house staff assigned to the nurseries, including scheduling, communication, onboarding support, and liaison activities
Works closely with Texas Children's operational and business partners to support Ben Taub faculty needs and ensure alignment across hospital systems
Coordinates mail, documents, and package transportation between Ben Taub, Texas Children’s, and other hospital campuses
Ensures Neonatal office suites are adequately maintained, including stocking office supplies, snacks/food items, and supporting general workspace cleanliness
Arranges faculty travel through Concur, processes reimbursements, and submits purchasing requests as required
Assists the Medical Director of the Level III NICU Program with NICU State Designation regulatory and preparatory activities
Tracks and compiles regulatory documentation, data, quality metrics, and reports required for the State NICU Designation review cycle
Attends essential NICU Designation, Quality, Safety, and Program meetings; drafts comprehensive minutes, creates action logs, and monitors follow-up items for compliance
Manages the assembly, organization, and submission of materials required for the triennial State survey and ongoing compliance reporting
Serves as the primary administrative point of contact for Neonatology at Ben Taub, ensuring seamless communication between faculty, house staff, Women’s Services, Nursing Leadership, and Texas Children’s business units
Coordinates logistics for visiting personnel, vendors, or credentialed providers as needed
Performs other job-related duties as assigned
Qualification
Required
High School diploma or GED
Two years of relevant experience
Preferred
Experience in Healthcare Administration
Experience using Concur
Proficiency in Microsoft Office Suite
Company
Baylor College of Medicine
Baylor College of Medicine, located in the Texas Medical Center, is a health sciences university located in Houston, Texas
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$10.85MKey Investors
National Human Genome Research Institute"National Heart, Lung and Blood Institute"Cancer Prevention and Research Institute of Texas
2024-12-05Grant· $3.5M
2024-09-26Grant
2024-09-19Grant
Leadership Team
Paul Klotman
President, CEO and Executive Dean
Peggy Smith
Professir and CEO. Teen Health Clinics
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