Brooksource · 1 day ago
Administrative Assistant
Minneapolis, MN
Contract
Hybrid
New Grad, Entry LevelBrooksource is seeking an Administrative Assistant for their Engineering Permit team. The role involves processing and monitoring permit applications, maintaining a permit database, and ensuring timely communication with governmental agencies regarding permits.
EmploymentHuman ResourcesInformation Technology
Hiring Manager
Kate Motley
Responsibilities
Provide a broad array of support for internal engineering projects and tasks that vary and are dependent on the workload
Complete and submit permit applications for State, County and Local agencies for all main and service installation and system maintenance and repair projects
Responsible for accurately completing all forms and for coordinating with all departmental personnel involved in the process to ensure that permits are completed in a timely manner
Responsible for initiating and processing checks and check requests for permits and other advanced payments required by railroads, DNR and other agencies
Maintain database of all permits requested and received to ensure that accurate information is maintained on a continuous basis regarding the status of all pending and received permits
Distributes permits to appropriate personnel and prepares permit return correspondence and gathers project information to support governmental agency requests
Maintain a list of agency permit officials and provide quarterly updates to department personnel
Develop and monitor reports that support the timely receipt of permits and track various items required for reporting or payment
Contact government agencies, as needed, to follow up on delinquent permits and to request verbal permits for fast track or emergency projects
Prepare address lists, notification letters and correspondence for other personnel
Perform additional tasks as assigned
Qualification
Required
Responsible for processing and monitoring permit applications and deadlines
Maintain a database of all permits for construction and maintenance projects
Proactively monitor internal reports to assure the timely receipt of permits
Contact governmental agencies regarding permit requests
Provide post-construction notifications
Provide a broad array of support for internal engineering projects and tasks
Complete and submit permit applications for State, County and Local agencies
Accurately complete all forms and coordinate with departmental personnel
Initiate and process checks and check requests for permits and other advanced payments
Maintain database of all permits requested and received
Distribute permits to appropriate personnel and prepare permit return correspondence
Maintain a list of agency permit officials and provide quarterly updates
Develop and monitor reports that support the timely receipt of permits
Contact government agencies to follow up on delinquent permits
Prepare address lists, notification letters and correspondence
Perform additional tasks as assigned
Demonstrated PC proficiency, including Excel, Word, Access and other Windows based programs
Able to perform basic mathematical computations and alphabetizing
Company
Brooksource
Brooksource is a single source for project and supplemental support through contract employment, contract-to-hire labor employment.
Founded in 2000
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ashley Cigolotti
Director, Global Partnerships
Matt Ayala
National Account Executive (Global Partnerships)
Recent News
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2025-05-27
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