NBCUniversal · 7 hours ago
Administrative Assistant
New York, NY
Full-time
Hybrid
Entry Level
$48K/yr - $60K/yr
1+ years expNBCUniversal is one of the world's leading media and entertainment companies, and they are seeking an Administrative Assistant to support multiple executives within the Universal Television Entertainment Legal Affairs team. The role requires exceptional time management and organizational skills, along with a professional demeanor and attention to detail.
BroadcastingMedia and EntertainmentNews
Responsibilities
Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendars; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience, and persistence in routinely rescheduling meetings
Answer phones professionally and take messages as required
Maintain strict confidentiality and professionalism along with a positive attitude
Coordinate staff meetings, conferences, and client meetings as necessary
Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups)
File, track, and locate relevant agreements in company’s document management systems
Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines; process outside counsel invoices
Prepare for presentations as directed, including preparation of both electronic and hard copy files; coordinate audio/visual needs for critical meetings
Arrange travel and all accommodations including comprehensive and detailed itineraries; process travel expenses and reimbursements and keep accurate and timely expense account records
Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers
Manage administrative and coordination aspects of special projects as designated, including planning and organizing internal events
Conduct Internet and other research as needed
Qualification
Required
1+ year of experience working in a corporate environment
College degree and/or equivalent work experience required
Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel
Knowledge of Adobe Photoshop or similar design software
Demonstrated interest in media industry or legal field
Preferred
Superior organizational, problem-solving, and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience
Knowledge of and experience with DocuSign
Previous experience performing administrative assistant responsibilities in a fast-paced environment
Solid interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company
Excellent attention to detail and willingness to take initiative; problem-solver and self-starter who is organized and able to work without close supervision
Demonstrated ability to assume greater responsibility as circumstances dictate
Demonstrated ability to be flexible in a rapidly changing business environment
Benefits
Medical, dental and vision insurance
401(k)
Paid leave
Tuition reimbursement
A variety of other discounts and perks
Company
NBCUniversal
NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.
10001+ employees
H1B Sponsorship
NBCUniversal has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-29Acquired
Leadership Team
Jeff Shell
CEO
Stephen Burke
Chief executive officer
Recent News
Morningstar.com
2026-01-13
Company data provided by crunchbase