New Mexico Highlands University · 10 hours ago
Administrative Assistant to General Counsel
Las Vegas, NM
Full-time
Onsite
Mid Level
$39K/yr - $48K/yr
3+ years expNew Mexico Highlands University is seeking an Administrative Assistant to provide advanced administrative and clerical support to the General Counsel and the Office of Legal Affairs. The role involves managing schedules, correspondence, and records management while ensuring confidentiality and professionalism in a legal environment.
Higher Education
Responsibilities
Provide comprehensive administrative support to the General Counsel, including calendar management, scheduling meetings, and coordinating deadlines
Prepare, format, proofread, and distribute correspondence, memoranda, reports, and other documents
Answer and route phone calls, emails, and inquiries in a professional and confidential manner
Serve as the primary point of contact for the Office of the General Counsel, interacting with campus departments, external counsel, state agencies, and other stakeholders
Establish, maintain, and organize confidential legal and administrative files, both electronic and hard copy, in accordance with records retention requirements
Assist with tracking legal matters, deadlines, and correspondence
Handle sensitive documents related to litigation, employment matters, grievances, contracts, and compliance issues with discretion
Assist with coordination of meetings, hearings, trainings, and internal proceedings, including preparation of agendas and materials
Track and manage incoming and outgoing legal documents, requests, and approvals
Assist with administrative aspects of compliance efforts related to state and federal laws applicable to public universities, including IPRA, FERPA, ADA, and Title IX, as directed
Assist with processing invoices, purchase requisitions, travel documentation, and other administrative transactions for the Office of the General Counsel
Monitor office supplies and coordinate purchasing as needed
Maintain office calendars, logs, and tracking systems
Provide backup administrative support to related executive offices as needed
Perform other duties as assigned to support the effective operation of the Office of the General Counsel
Qualification
Required
High school diploma or GED
Three (3) years of progressively responsible administrative or clerical experience, preferably supporting executive leadership, legal offices, or public-sector organizations
Demonstrated ability to handle confidential and sensitive information with discretion
Proficiency in Microsoft Office applications (Word, Excel, Outlook) and office equipment
Strong organizational and time-management skills with attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Professional demeanor and customer service orientation
Ability to work independently and as part of a team
Ability to exercise discretion and maintain confidentiality at all times
Preferred
Associate's degree or higher
Experience working in a legal office, higher education institution, or governmental agency
Familiarity with public-sector operations, records management, or compliance requirements
Experience working in a unionized environment
Company
New Mexico Highlands University
New Mexico Highlands University is a school in Las Vegas.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Carla Romero
Instructor, SCHOOL OF BUSINESS MEDIA & TECHNOLOGY
Gian "Joe" Gieri
Chief Information Officer and Associate Vice President of Finance and Administration
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