Autobahn Country Club · 21 hours ago
Executive Administrative Assistant & Office Coordinator
Greater Chicago Area
Full-time
Onsite
Senior Level
5+ years expAutobahn Country Club is seeking a proactive and highly organized Executive Assistant & Administrative Support professional to work closely with their leadership team. This role involves providing executive-level support along with general office, event, and administrative coordination to ensure smooth day-to-day operations.
MotorsportsRacingRecreationSports
Hiring Manager
Sarah Gimbel
Responsibilities
Provide executive-level administrative support to club leadership, including scheduling, correspondence, and document preparation
Coordinate communications and follow-ups between leadership and department heads to keep priorities moving
Lead HR administration for the Club, including recruiting coordination, onboarding/offboarding, employee documentation, training logistics, and day-to-day HR support
Support contract administration and recordkeeping for club operations, including rentals, vendors, and related documentation
Assist with event-related administration, ensuring required details, documentation, and billing inputs are captured and tracked
Support day-to-day office operations, including phones, mail, supplies, and general administrative needs
Provide administrative support for property operations, including reservations, database updates, and coordination with facilities/maintenance
Assist with lease and occupancy administration and related internal records to support property and garage operations
Support billing-related coordination and documentation for members, vendors, and club programs
Maintain organized internal files, reports, and compliance-related documentation (e.g., insurance records) with professionalism, discretion, and attention to detail
Qualification
Required
Strong organizational skills with attention to detail
Excellent communication and interpersonal abilities
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office systems
Minimum of 5 years of experience in an executive administrative, office management, or similar support role
Preferred
Experience working with CRM platforms (e.g., HubSpot, Salesforce) preferred but not required
Company
Autobahn Country Club
Autobahn Country Club is a motorsports complex that offers road racing facilities, sports leagues, and space for events.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tim O'Donnell
President & CEO
Barry T. Tharp
Co-Founder
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