The University of Texas at El Paso · 13 hours ago
Administrative Specialist II for VPSA Dean of Students
El Paso, TX
Full-time
Onsite
Entry, Mid Level
$42K/yr - $42K/yr
2+ years expThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is committed to increasing access to excellent higher education. They are seeking an Administrative Specialist II for the VPSA Dean of Students to provide personal clerical and administrative services, ensuring the effective management of official records and administrative policies.
EducationHigher EducationUniversities
Responsibilities
Provides administrative support for management and department staff, including preparing letters or memorandums, and purchase requisitions; compiles, generates and distributes reports or other information requests, as needed or requested; files correspondence and other records; responds to correspondence independently when possible; routes priority mail to supervisor
Handle student, staff, and institutional information with a high level of confidentiality, discretion, and professionalism
Gaining or has attained proficiency in multiple specific areas of discipline
Handle sensitive information with a high level of discretion and confidentiality
Acts as a liaison for management by effectively interacting with internal and external customers/staff
Acts as custodian of university documents and records
Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness
May perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel
Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisor calendars and independently schedules appointments; assists in preparing documentation for new hires, reappointments, and position changes
Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
Monitors inventory and tracking system of equipment and supplies
Coordinates department travel by handling conference registrations, travel authorizations, booking of airfare and hotel, and employee reimbursements
Maintains the monthly reconciliation documentation of accounts and maintains all backup documentation for the statement of accounts
Works independently within established procedures associated with the specific job function
Knowledge of all Microsoft Office software and able to learn and use institutional software systems
Complies with all State and University policies
Other duties may be assigned
Qualification
Required
Bachelor's degree or equivalent within area of assigned responsibility
Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience
Preferred
Experience in an office setting (particularly a higher education setting)
Company
The University of Texas at El Paso
The University of Texas at El Paso.
1001-5000 employees
H1B Sponsorship
The University of Texas at El Paso has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (6)
2023 (24)
2022 (34)
2021 (36)
2020 (36)
Funding
Current Stage
Late StageTotal Funding
$2.8MKey Investors
Google.orgNational Cancer InstituteU.S. Department of Education
2024-06-04Grant· $1M
2023-04-06Grant· $1M
2022-09-13Grant· $0.55M
Leadership Team
Guadalupe V.
Senior Assoc. Vice President for Business Affairs/Deputy Chief Financial Officer, CGFM
Mark McGurk
CFO/Vice President for Business Affairs, CPA, CGFM
Recent News
2025-10-14
News-Medical.Net
2025-08-17
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