New Insight Engineering · 1 day ago
Administrative Assistant
United States
Full-time
Remote
New Grad, Entry LevelNew Insight Engineering is a growing remote-based engineering consulting firm seeking a Full-Time Administrative Assistant to support daily business operations. The role involves providing general administrative support, managing calendars, handling correspondence, and assisting with document control and organization.
Utilities
Responsibilities
Provide general administrative support to leadership and project teams
Manage and maintain calendars, including scheduling meetings, coordinating availability, and sending meeting invitations
Handle correspondence including emails, phone calls, and internal communications
Prepare, edit, and format reports, proposals, presentations, and internal documents
Assist with document control, filing, and organization within shared digital systems
Coordinate meetings, virtual events, and internal training
Track and maintain records such as invoices, contracts, equipment logs, and employee documentation
Support onboarding and offboarding administrative tasks for employees
Maintain confidentiality and handle sensitive information with discretion
Perform other administrative duties as assigned
Qualification
Required
Completion of a high school diploma or general equivalency degree (GED)
Proficiency using Microsoft Office (Word, Excel, Outlook, etc.)
Experience with file sharing, document management, and collaboration tools such as SharePoint, ProjectWise, or similar platforms
Previous experience as an administrative assistant, office administrator, coordinator, or similar role
Ability to maintain prolonged concentration on computer with high attention to detail, organization, and efficiency
Ability to work remotely on multiple projects in a fast-paced environment while maintaining customer delivery dates
Strong written/verbal communication skills, willing to ask questions and provide timely updates relating to progress or issues
Works collaboratively with others to achieve organizational goals
Provides added value through service excellence to internal and external clients
Ability to take notes efficiently and comprehensively, have active listening skills, and ability to multi-task
Benefits
Medical/Dental/Vision
Paid Time Off and Holidays
Work Remotely
401(k) Plan with 5% Employer Match
Employee Resource Groups
Company
New Insight Engineering
We are a growing remote-based engineering consulting firm providing both P&C design and field engineering services.
Founded in 2020Valparaiso, IN, US
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase