Whitmores · 11 hours ago
Accounts Payable Manager
Southampton, NY
Full-time
Onsite
Senior Level
$85K/yr - $125K/yr
5+ years expWhitmores is a leading landscape construction company known for its high-quality, sustainable landscape solutions. The Accounts Payable Manager will oversee the accounts payable department, ensuring accurate processing of invoices and payments, while maintaining compliance with financial policies and regulations.
Environmental Services
Responsibilities
Oversee the daily operations of the accounts payable department, including invoice processing, payment disbursements, and vendor management
Post disbursement details from third parties for all medical and dental payments
Post loan payment disbursements
Ensure timely completion of data entry for compliance with sales and use tax filings
Reconcile credit card accounts
Reconcile accounts payable clearing account
Ensure accuracy of postings to class codes and GL accounts for accounts payable transactions
Implement and maintain systems, procedures, and policies to ensure adherence to company guidelines and compliance with all regulatory requirements
Lead, train, and manage accounts payable staff, ensuring a high level of accuracy, efficiency, and job satisfaction
Conduct regular audits of payable activities to ensure accuracy and compliance with financial policies and procedures
Collaborate with the procurement and project management teams to ensure seamless transactions and resolve any discrepancies in invoices or payments
Manage month-end and year-end closing processes for accounts payable, including the preparation of financial reports and analysis related to accounts payable
Negotiate with suppliers and vendors to secure advantageous terms and monitor ongoing contracts and agreements
Maintain accurate and organized accounts payable records, ensuring all financial documentation is stored in compliance with company policies and legal requirements
Liaise with external auditors during financial audits and provide necessary documentation and explanations regarding accounts payable processes and transactions
Handle workers compensation and disability audits
Continuously assess and improve accounts payable processes for efficiency and effectiveness
Qualification
Required
Bachelor's degree in Finance, Accounting, or a related field
Minimum of 5 years of experience in accounts payable or a similar finance role, with at least 2 years in a managerial position
Strong knowledge of accounting principles, financial reporting, and accounts payable processes
Proficiency in accounting software and systems, with a preference for candidates with experience in [specific software used by the company, e.g., QuickBooks, SAP]
Excellent leadership, organizational, and communication skills
Ability to manage multiple priorities and meet tight deadlines
Detail-oriented with a high level of accuracy and integrity
Preferred
Experience in the construction or landscape industry is a plus
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Company
Whitmores
Whitmores Inc.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Philip K. Van Deusen
CFO
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