Getty · 1 day ago
Sr Staff Assistant, Decorative Arts Conservation
Los Angeles, CA
Full-time
Hybrid
Mid, Senior Level
$27/hr - $35/hr
3+ years expGetty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. The J. Paul Getty Museum seeks a Senior Staff Assistant in the Decorative Arts and Sculpture Conservation Department to provide administrative support, manage office operations, and assist with budgeting and procurement processes.
Museums & Institutions
Responsibilities
Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency
Understands the departmental goals and priorities to aid in the efficient management and long-term preservation of digital, imaging, and hard-copy collection documentation
Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances
Purchases routine and specialty supplies, coordinates with vendors and tracks fulfillment
Maintains accurate records, including invoices, contracts, and chemical inventories
Makes travel arrangements for supervisor and department as needed. Prepares and submits travel authorizations in accordance with Getty Business and Expense policy and procedures
Prepares expense reports in accordance with Getty Business and Expense policy and procedures
Assists in administration of contracts and payments. Interacts with Procurement and Finance Departments to provide information and resolve issues
Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures
Serves as an internal resource to department staff on Getty policies and procedures. Stays up to date on organizational policies and procedures
Performs administrative duties associated with scheduling and coordinating meetings, convenings, and planning events, and oversees production and distribution of related materials. May attend functions to ensure satisfactory outcome
Assists in maintaining the supervisor and department team calendar
Qualification
Required
High school diploma/GED; Bachelor's degree preferred
Minimum 3-4 years related experience
Ability to adapt to new challenges and changing priorities
Proficient computer skills and demonstrated experience with office software and email applications - Microsoft Office, particularly Excel (Word, Excel, PowerPoint), Zoom, email applications (Outlook, OneDrive and SharePoint), financial applications (ideally PeopleSoft) and Adobe Acrobat
Demonstrated ability to follow through and complete assigned tasks
Strong verbal and written communication skills to foster collaboration
Excellent interpersonal skills
Ability to prioritize and multitask
Benefits
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
Company
Getty
The J. Paul Getty Trust is a cultural and philanthropic institution which promotes critical thinking.
1001-5000 employees
H1B Sponsorship
Getty has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (15)
2023 (3)
2022 (5)
2021 (4)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
David Newbury
Senior Director, Public Technologies
Recent News
2026-01-17
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