American Institute of Physics · 7 hours ago
Payroll Accountant, Specialist
College Park, MD
Full-time
Hybrid
Mid, Senior Level
$77K/yr - $85K/yr
5+ years expThe American Institute of Physics (AIP) is a federation advancing the physical sciences, and they are seeking a detail-oriented Payroll Accountant to join their Finance and Administration team. In this role, you will oversee the payroll process, ensuring accurate and timely payroll administration while collaborating with various teams to maintain compliance and support financial processes.
Publishing
Responsibilities
Process bi-weekly payroll for AIP and four affiliated organizations, totaling 300+ employees
Prepare and post bi-weekly payroll journal entries, including entries for Member Societies
Manage third-party filings and ensure timely retirement contribution submissions
Maintain and oversee all timekeeping systems and payroll coding structures
Review and validate tax filings completed by ADP
Perform monthly reconciliations of all payroll-related accounts
Monitor and interpret payroll-related legislation and regulatory updates to ensure compliance
Create and maintain custom reports within ADP Workforce Now
Evaluate payroll processes and internal controls; recommend and implement process improvements
Lead personnel budget planning and analysis in collaboration with Finance
Support the annual salary and benefits budgeting process
Assist with the annual retirement plan audit
Manage all year-end payroll activities and verify the accuracy of W-2 forms prepared by ADP
Qualification
Required
Bachelor's degree in Accounting, Business Management, or related field required
Certified Payroll Professional (CPP) or equivalent certification is a plus
Minimum of 5 years of hands-on payroll experience, including with ADP Workforce Manager
Experience managing payroll in mid-to-large organizations, including multi-state payroll
Proficiency in ADP Workforce Now and Kronos (or equivalent timekeeping systems)
Advanced Microsoft Excel skills, including functions such as SUMIFS, VLOOKUP, and pivot tables
Strong written and verbal communication skills
Proven ability to collaborate effectively across departments and with senior leadership
Excellent organizational, analytical, and problem-solving abilities
In-depth understanding of payroll regulations and tax compliance requirements
Customer service mindset with a commitment to meeting deadlines and maintaining accuracy
Benefits
Generous paid time off
Medical/dental/vision coverage
An annual retirement contribution of 10% of base pay
Tuition assistance
Commuter benefits
Company
American Institute of Physics
American Institute of Physics is a non-profit corporation that advances, promotes, and serves the physical sciences.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
"Gigi" Catherine Swartz
Chief Financial and Administrative Officer
Scott Montgomery
Chief Content Officer
Recent News
2025-09-12
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