Professional Plastics · 17 hours ago
Administrative Assistant
Orchard Park, NY
Full-time
Onsite
Entry Level
$22/hr - $24/hr
1+ years expProfessional Plastics is a leading supplier of plastic products, and they are seeking an Administrative Assistant to provide administrative support for their branch office. The role involves managing various tasks to ensure efficient operations and effective communication across multiple branches.
HardwareInformation ServicesInformation Technology
Responsibilities
Reviews and charges outstanding credit payments. Runs credit references queries on new customer accounts
Prints Cycle Counts. Reviews and balances inventory location accuracy. Makes inventory adjustments when necessary
Answers and directs phone calls to relevant staff
Provides purchase order confirmations, shipping information to sales team & customers
Enters certifications into ERP software
Processes outside labor into total part costs
Works with production to enter and bill WIP (Work in Process)
Collects tax exempt certs and input into system
Enters and processes RMAs & credits
Enters times into timekeeping software and track vacation/sick time
Calculates and corrects part costs
Works with accounting to ensure orders are processed through credit timely
Receives and bills direct ship orders
Calculates local delivery costs and apply to orders
Make bank deposits. Collects customer checks and sends to Corporate. Manages petty cash
Reviews and submits vendor invoices to Corporate weekly
Mails & email invoices
Files, orders office supplies, answers phones, directs calls and walk-ins
Calls for maintenance on building or front office issues
Responds to customer-specific administrative requests (daily shipments, quality lists, etc.… )
Sends daily emails on freight costs
Processes WIP orders in SYSPRO, processing orders, reads prints, breaks down material used per job, adjusts usage, time per operation issued, and goods receipts
Resolves inventory and discrepancy issues
Provides clerical and administrative support to the warehouse department
Provides feedback on progress or issues in a timely manner to Production Manager
Ensures project documentation and value assurance to the accuracy of job details input by operations/ machinists
Communicates and works closely with warehouse personnel
Maintains a strong focus on job processing and problem resolution
Provides reasonable responses to inquires – email, voicemails, requests, etc
Qualification
Required
Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
Proficiency in standard office and database programs/equipment
Knowledge of CRM software
High School Diploma or equivalent
1-3 years' experience in an administrative role
Preferred
Bachelor's Degree from an accredited university
Benefits
DailyPay Earned Wage Access
Medical
Dental
Vision
Flexible Spending Account
401K Plan with Company Match
Basic Life and AD&D
Voluntary Life Insurance
Long Term Disability
Employee Assistance Program
Paid Time Off (PTO)
Paid Holidays
Morgan Stanley Financial Advice
Short Term Disability
Accident, Critical Illness and Hospital Indemnity
MetLife Legal Plan
Norton LifeLock
LifeMart Employee Discounts
Company
Professional Plastics
Professional Plastics is an information technology company located in Fullerton.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Chris Kietzke
Chief Marketing Officer, Executive Shareholder
Recent News
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