NEOGOV · 12 hours ago
Admissions and Records Technician
Districtwide (Ventura County CA), CA
Full-time, Part-time
Onsite
Entry Level
$57K/yr - $78K/yr
1+ years expNEOGOV is part of the Ventura County Community College District, which serves the educational needs of the community. The Admissions and Records Technician will perform a variety of technical and compliance-driven duties related to admissions, registration, and record maintenance, while ensuring compliance with relevant policies and regulations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Review, interpret, and maintain student educational records in compliance with the Family Educational Rights and Privacy Act (FERPA), District policies, and other relative federal, State, and local regulatory requirements
Review and process a variety of student petitions including reinstatement, late enrollment, section/level change, and credit-by-exam petitions
Review admissions applications for residency determinations, citizenship and visa status, and other potential issues; review and process student residency reclassification and changes in citizenship; inform students about the tuition and fees associated with their residency status as necessary
Evaluate and process student petitions for associate degrees, certificates of achievement, and completion of transfer general education requirements; post degree and certificate awards; order or print and distribute diplomas and certificates
Compute statistical data for graduation and transfer; verify completion of final semester courses; verify and certify cumulative grade point average (GPA)
Evaluate external transcripts, catalogs, and other sources of information to assess the level, content area, and value of courses completed; determine the transfer value of units or credits completed at outside institutions; enter course-to-course articulations into a fully integrated computer-based student information system
Evaluate and process grade corrections and grade change petitions to permanent records; post student activities and honors to permanent records
Determine and certify eligibility of students for Veteran’s Administration educational benefits; maintain appropriate files and documentation as required for audit purposes; process Veteran’s Administration debt letters and repayments in collaboration with bursar’s office staff
Determine and certify eligibility for student participation in intercollegiate athletics in compliance with District policies and procedures; monitor eligibility throughout the season of participation for each sport
Provide day-to-day training, guidance, and work direction to staff and student workers on a wide variety of admissions and records projects and functions
Receive and process transcript requests, including sending official transcripts in electronic and hard copy format; research and resolve discrepancies in transcript content; collect fees as necessary during bursar office closures
Provide technical information and assistance to students, staff, administrators, and the general public in the interpretation and clarification of federal, state, and local policies and procedures pertaining to admissions and records
Research, retrieve, compile, and arrange for delivery of student records mandated by subpoenas
Assist in determining information technology needs for Admissions and Records; provide technical assistance and guidance concerning automated systems utilized by Admissions and Records; serve as liaison with the Information Technology Department by providing input as needed; assist in testing and troubleshooting existing automated systems, system upgrades, updates, and the implementation of new technology
Prepare and maintain a variety of records, reports, and files using a variety of modalities, including fully integrated computer-based student information systems, databases, degree audit systems, scanning and image recording systems, and other appropriate tools
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes
Perform other duties as assigned
Qualification
Required
An associate degree or equivalent college units (60 semester or 90 quarter units from a recognized college or university) AND one year of general clerical experience that included record-keeping and frequent public contact
OR Graduation from high school or its equivalent AND two years of general clerical experience that included record-keeping and frequent public contact
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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