Building Skills Partnership · 13 hours ago
Executive Administrative Assistant - Maternity Temp Hire
Los Angeles, CA
Full-time
Onsite
Mid Level
$30/hr - $30/hr
3+ years expBuilding Skills Partnership is an award-winning nonprofit recognized for its innovative approach to workforce development and immigrant integration. The Executive Administrative Assistant/HR will provide critical administrative support to the Executive Director and the HR function, ensuring smooth daily operations and managing multiple priorities in a fast-paced environment.
CommunitiesEducationEmploymentNon ProfitPersonal Development
Responsibilities
Manage the Executive Director’s calendar, ensuring that meetings, travel, and events align with strategic and organizational priorities
Serve as the primary point of contact and gatekeeper for scheduling requests, prioritizing time based on impact and importance
Prepare and organize briefing materials, agendas, and background documents for internal and external meetings
Anticipate needs and ensure the ED is well-prepared, informed, and equipped for each engagement
Track key follow-ups, deadlines, and action items to ensure timely completion
Screen and prioritize incoming communications, ensuring timely responses and alignment with organizational messaging
Assists the Senior Leadership Team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
Communicates with the general staff on the Senior Leadership Team’s behalf and coordinates logistics with high-level meetings both internally and externally
Coordinates meetings and strategic activities with the Senior Leadership Team and Management Team
Communicates directly and on behalf of the Senior Leadership Team’s with stakeholders and others on matters related to programmatic initiatives - as directed
Drafts reports, letters; prepares and coordinates oral and written communication
Assists in coordinating the agenda of Senior Leadership Team and Management Team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests
Administratively supports the Senior Leadership Team with onboarding of new staff as needed
Coordinates internal HR processes and maintains strict confidentiality
Respond to internal and external inquiries with professionalism and discretion
Maintain organized digital and physical filing systems
Provide cross-departmental support for special projects as assigned
Qualification
Required
At least 3 years of executive administration and/or HR experience (nonprofit experience a plus)
Strong organizational skills with attention to detail and follow-through
Excellent written and verbal communication skills
Proficiency with Microsoft Office/Google Workspace
Ability to handle confidential information with discretion
Flexibility and adaptability to shifting priorities
Experience in working in a multicultural environment
Strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members, external partners and donors
Proficiency in Windows, including MS Word, EXCEL and PowerPoint
Ability to work independently and with professional discretion
Excellent writing, editing, grammatical, organizational, and research skills
Ability to work with a broad range of people including major donors, Board members, foundation staff, BSP staff, and others
Excellent management, time-management, and problem-solving skills
Preferred
Knowledge of Spanish is preferred
Company
Building Skills Partnership
Building Skills Partnership is an organization that offers immigrant integration, workforce development & programs for the worker community.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Luis Sandoval
Chief Development Officer (CDO)
Company data provided by crunchbase