Denison University · 1 day ago
Administrative Assistant, Alumni & Family Engagement
Granville, OH
Full-time
Onsite
Entry Level
2+ years expDenison University is seeking an Administrative Assistant for Alumni & Family Engagement to support day-to-day operations with technical and organizational skills. The role involves managing calendars, coordinating events, processing invoices, and mentoring student workers while ensuring confidentiality and attention to detail.
Higher Education
Responsibilities
Manages complex calendars and schedules meetings for the AFE team, ensuring all participants are prepared with necessary materials
Coordinates all physical and logistical requirements for on-campus and local AFE events, including room reservations, catering menus, and equipment setup; this excludes the primary coordination of Denison’s signature weekends, though the position provides vital on-site support during these peak times
Creates interior signage, and event tickets using Canva to support departmental branding and hospitality
Verifies and approves member requests for the University’s family Facebook page and LinkedIn page by confirming constituent status within Raiser’s Edge NXT
Processes invoices and reconciles expense reports for the AFE team using Workday to ensure accurate financial tracking
Supports the AFE team with travel arrangements and the preparation of travel itineraries as needed
Gathers and organizes promotional "swag" inventory, which includes retrieving items from storage areas and managing distribution for various engagement initiatives
Produces virtual meetings and webinars via Zoom and Google Meet, managing technical aspects such as speaker spotlights, breakout rooms, and attendee troubleshooting
Mentors student workers by assigning daily tasks, monitoring workflow, and teaching professional administrative skills as the primary backup to the Office Administrator
Tracks project milestones and team deliverables using Monday.com to ensure the office remains synchronized and meets deadlines
Anticipates and resolves administrative problems using initiative, flexibility, creativity, and a teamwork approach
Works independently and embraces inter-departmental collaboration to achieve departmental goals
Qualification
Required
High school graduate or equivalent and a minimum of two to three years of relevant administrative assistant experience
Must demonstrate excellent interpersonal and written communication skills
Proficiency in Google Suite, Canva, Workday, and Zoom
Must demonstrate an ability to work in a fast-paced environment and balance multiple projects at once while maintaining a focus on meeting deadlines and proofreading for accuracy
Must be able to maintain highly confidential information in a professional and discreet manner
Ability to work cooperatively with staff, faculty, students, and others in an environment which celebrates diversity
Physical ability to lift up to 25 lbs of event materials and reach for items stored overhead
Willingness to work evening and weekend hours as needed for Family Weekend, Big Red Weekend: Homecoming, Senior Send-Off, Reunion Weekend and any additional university events and functions
Preferred
Previous experience with Raiser's Edge NXT or similar database management systems
Experience with project management platforms, specifically Monday.com
Company
Denison University
Denison University is an independent, coeducational, residential college of liberal arts and sciences.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Kathleen Browne
Chief Investment Officer
Recent News
Business Journals
2024-05-01
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