NYU Langone Health · 4 hours ago
Contract Specialist
New York, NY
Full-time, Contract
Onsite
Mid Level
$81K/yr - $95K/yr
3+ years expNYU Langone Health is a prominent medical institution committed to improving human health through education and research. They are seeking a Contract Specialist to manage the review and negotiation of contracts and agreements related to a major NIH grant for studying Long COVID, working closely with various departments and stakeholders.
EducationHealth CareHospitalMedicalNon Profit
Responsibilities
Assists the Director of SPA with the review, negotiation and processing of all SPA contracts, grant agreements and other agreements (e.g., marking up the contract based on the form, guidelines, and supervisors instruction; and seeking advice and direction from the Director of SPA, the Office of Legal Counsel (OLC), the Department of Insurance, and other departments when necessary)
Performs other administrative duties as assigned by supervisor
Participates in activities related to systems improvement within SPA
Performs copying, scanning, distribution, and filing of all contractual documentation relating to any research projects being processed through the SPA
Performs general word processing duties utilizing intermediate to advanced-level functions
Demonstrates knowledge of the organizations Service Standards and incorporate them into the performance of duties
Assists supervisor in development of new forms, guidelines, manuals, and directions in connection with SPA contracting process
Alerts supervisor to any significant changes in documents requiring managerial review
Maintains current knowledge and processing guidelines of all forms, guidelines, manuals, directives, etc. which apply to the contracting process at the NYU School of Medicine
Modifies and/or creates databases and complex spreadsheets
Customizes and/or composes letters on own initiative or in response to requests for information
Assists , under the direction of the Director of SPA, with prioritizing SPA office activities (e.g., respond to inquiries using comprehensive knowledge of SPAs activities, policies and procedures)
Assists with monitoring budget; alert supervisor of discrepancies and resolve within guidelines; assist with preparing related reports as requested
Maintains and updates status of all contracts, grant agreements and other agreements in accordance with SPAs procedures
Liaises with investigators, research coordinators, Departments, OSR, OIL, OCT and Development regarding contract issues pursuant to SPAs guidelines and supervisors instructions
Obtains all required supporting documents for each agreement including insurance, indemnification, compliance and internal approval documentation as required per the agreement and internal policy
Ensures processing of contracts and other award agreements for the Director of SPAs signature (e.g., coordinate with sponsoring agencies, collaborating institutions, Principal Investigators and Departments to obtain the appropriate final documents, coordinate with investigators to make sure all appropriate signatures are obtained, and compile the agreement and all other contractual documentation for the signature of the Director of SPA)
Identifies and implements useful precedents for the study based on patterns established by previously reviewed contracts
Sends correspondence and negotiates with external sponsors and collaborating institutions on NYULMCs behalf
Acts as principal liaison on agreement review, negotiation and processing between SPA and sponsoring agencies (including government, foundation and industry sponsors), collaborating institutions, Principal Investigators, Departments, OSR, OIL, OCT, Development, OLC, Insurance and other NYU offices and individuals involved in SPAs contract review and negotiation, all in accordance with SPAs guidelines and supervisors instructions
Qualification
Required
Bachelor's Degree plus three or more years related experience in research or contracts office OR a Juris Doctorate
Excellent interpersonal, writing and verbal communication skills
Must be able to work and make decisions independently
Must be able to execute faithfully institutional guidelines and directions
Must be able to use PC for analysis and correspondence
Good proofreading skills with moderate to fast, accurate keyboarding abilities
Preferred
Contract review and negotiation background strongly preferred
Juris Doctorate or Master's Degree preferred
Qualified candidates must be able to effectively communicate with all levels of the organization
Benefits
Comprehensive benefits and wellness package
Financial security benefits
Generous time-off program
Employee resources groups for peer support
Holistic employee wellness program
Physical, mental, nutritional, sleep, social, financial, and preventive care
Company
NYU Langone Health
NYU Langone Health is a nonprofit organization that provides a center of excellence in healthcare, research, and medical education.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$33.5MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesMHCIPNational Institutes of Health
2024-02-06Grant· $13M
2023-10-16Grant· $12.5M
2022-02-17Grant· $8M
Leadership Team
Suresh Srinivasan M.Tech, MBA
Vice President & Chief Technology Officer
Robert Cerfolio, MD, MBA
Executive vice president COO
Recent News
Chicago Tribune
2026-01-22
Business Wire
2026-01-13
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