Northeastern University · 1 day ago
Procurement Operations Specialist
Boston, MA (Main Campus)
Full-time
Onsite
Mid, Senior Level
$76K/yr - $108K/yr
3+ years expNortheastern University is undergoing an exciting transformation in its Procure-to-Pay Team, aiming to establish itself as an industry leader. As a Procurement Operations Specialist, you will manage day-to-day procurement and supplier management activities, driving change and innovation within the organization.
Education
No H1B
Responsibilities
Responsible for day-to-day procurement activities within assigned commodities/thresholds, including, but not limited to:
Reviewing and approving purchase orders
New vendor onboarding and preferred supplier business reviews, to include performance management and compliance to terms across both parties
Establishing and delivering, in collaboration with the broader P2P team, customer service standards, associated SLAs and reporting mechanisms
Communicating P2P policies and procedures to the university community
Oversee the supplier management activities of procurement analysts and propose opportunities to improve supplier onboarding, communication, and performance management
Own all procurement-related reporting
Serve as the University's procurement operations spokesperson, commodity/workflow leader, and critical interface for the P2P team. To include:
Participate in industry outreach and communities of practice
Leading business reviews and problem-solving/risk management events
Supporting P2P technology adoption and business process re-engineering in planning development and testing
Providing internal controls and governance for all procure to invoice workflows, related concepts and procedures, and adherence to policy
Proactively engage customers (end-users and suppliers) to deliver great outcomes and value:
Act as tier 2 customer support for the Procurement tools, processes, policies
Reviewing issues and providing the necessary data and analysis for department, cross-functional, and executive reviews supporting customers, program sustainability, and continuous improvement
Act as subject matter expert and project coordinator for high-value sourcing events
Qualification
Required
Bachelor's Degree and a minimum of five (5) years relevant experience or MBA / MS with at least three (3) years relevant experience
You have demonstrated expertise and day-to-day activity management within the Procure-to-Invoice and Supplier Management/Vendor Management workflows, e.g., requisition to purchase order, requirements definition, solicitation and bids, negotiation, source selection, legal review, contract award, vendor onboarding, performance management approach, and business reviews, etc
Demonstrated ability to effectively utilize data to identify opportunities, continuously improve performance, and successfully operate within a data-driven performance management framework (e.g., meet cost savings goals, efficiency measures, procurement administrative lead time/throughput service level agreements, and misc. procurement operations key performance indicators)
Familiarity with government and state / local procurement regulations, commercial procurement best practices, and procure-to-pay savings levers and techniques
Experience with contract review, including negotiation, maintenance, and terms and conditions review in accordance with the organizational contract policies
Demonstrated ability to own functional initiatives/projects, including getting cross-functional buy-in and adoption
Experience leading quick quotes (“three bid and a buy”) and complex RFx events (e.g. requirements development, evaluation management, negotiation, etc)
Demonstrated ability to lead without authority and build 'trusted advisor' relationships by delivering sound technical analysis, customer empathy, and data-driven decision-making
Excellent interpersonal, written, and verbal communication skills with the ability to lead customer engagements, interact with, influence, resolve conflict, and drive decisions/accountability among individuals from a variety of cultures and disciplines
Demonstrated flexibility and willingness to respond to changes in the external environment while ensuring the organization can effectively and efficiently navigate transitions
Preferred
Knowledge of leading procure-to-pay (P2P), procurement operations, spend diagnostic, and B2B marketplace technologies, a benefit
Experience with Jaggaer and/or Workday Finance
Efficient use of Microsoft business programs (*e.g., Outlook, Excel, Word, PowerPoint*) and familiarity and experience utilizing data warehouse, data analytics, Smartsheet, K2, and reporting tools a plus (*e.g., Cognos, SQL, R, Python, Tableau, Power BI*)
Benefits
Medical
Vision
Dental
Paid time off
Tuition assistance
Wellness & life
Retirement-
Commuting & transportation
Company
Northeastern University
Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Angela Hosking
CEO Regional Dean
Dave Thurman
Dean & CEO, Seattle Campus
Recent News
2024-01-06
Alfred P. Sloan Foundation
2023-10-30
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