MedStar Health · 16 hours ago
Administrative Assistant 6:30am - 7pm ( including weekends )
Baltimore, MD
Full-time
Onsite
Entry Level
$20.57/hr - $36.27/hr
2+ years expMedStar Health is seeking an experienced Administrative Assistant for their Cardiac team at Good Samaritan. The role involves performing diversified administrative duties, assisting in day-to-day operations, and coordinating special projects within the department.
Health CareMedical
Responsibilities
Provides assistance in the day-to-day administration of the department and coordinates special projects as assigned
Answers telephones routes callers takes messages and provides routine information to callers. Responds to general inquiries concerning the activities and operation of the department. Communicates information to appropriate parties on a timely basis
Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations
Maintains accurate record keeping and filing systems to ensure timely retrieval of information. Develops effective systems for data collection retrieval reporting and analysis
Opens and routes incoming mail; distributes correspondence and other material to department staff
Orders and maintains inventory of supplies and assists in the care and maintenance of equipment. Monitors purchasing requisitions. Acts as a liaison with vendors and negotiates and resolves problems and issues. Recommends equipment replacement as needed and researches replacement options
Participates in meetings and on committees and represents the department and hospital in community outreach efforts
Participates in multi-disciplinary quality and service improvement teams
Maintains personnel records prepares and submits personnel forms. Maintains accurate information on associate transaction forms. Monitors professional licenses if applicable. May be responsible for ensuring that appropriate orientation instruction and training are available to staff through such continuing educational efforts as in-service education and external training. May assist in performance management process
Processes departmental payroll and associated recordkeeping
Provides data entry support as needed. Enters data into various software programs and department systems
Arranges meetings conferences and seminars. Schedules interviews and appointments completes travel arrangements and maintains an administrative calendar. Prepares agenda minutes and memoranda materials for professional staff for business meetings. Coordinates and oversees arrangements related to division seminars and special meetings including refreshments name tags. May oversee coordination of conference speakers room reservations and audiovisual materials for regular division conferences
Schedules supervisor's appointments; maintains and updates supervisor's daily calendar
Takes and transcribes dictation of a highly confidential nature. Composes letters and memoranda from dictation verbal direction or knowledge of hospital policy or procedures
Types memoranda policies committee minutes manuals letters forms procedures and other documents as directed. Initiates other documents and correspondence as appropriate. Ensures that necessary background material is attached
Collects analyzes and reports on departmental statistics regarding efficiency and effectiveness of service delivery. Gathers data from departmental records. Researches topics as applicable. Prepares completes and processes reports records bills and related items. Assists in the preparation of administrative reports statements rosters and related documents as needed
May verify expenses prepare voucher checks for reimbursement and submit financial reports. May reconcile bills and process check requests for payment for services rendered and investigate and oversee billing practices to ensure accuracy of payments. May assist with budget preparation and variance monitoring
Qualification
Required
High School Diploma or GED or equivalent
Knowledge of medical terminology required
2 years clerical/office experience required
Transcription skills
Working knowledge of word processing spreadsheet and presentation software applications in a Windows environment
Verbal and written communication skills
Preferred
Business courses or administrative/secretarial training preferred
Cardiac medical office, hospital or ambulatory care setting preferred
One year of relevant professional-level work experience may be substituted for one year of required education
Company
MedStar Health
MedStar Health is a not-for-profit healthcare organization
10001+ employees
H1B Sponsorship
MedStar Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (13)
2023 (14)
2022 (14)
2021 (12)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
$29MKey Investors
American Medical AssociationAgency for Healthcare Research and QualityA. James and Alice B. Clark Foundation
2023-06-21Grant
2022-09-27Grant· $2M
2020-07-03Grant· $27M
Leadership Team
David Mayer
Executive Director MedStar Institute for Quality and Safety Quality and Safety CEO Patient Safety Mo
Recent News
2025-12-17
Maryland Daily Record
2025-12-05
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