Factory LLC · 17 hours ago
Executive Assistant/Office Manager
Greenwich, CT
Full-time
Onsite
Mid Level
3+ years expFactory LLC is a private equity firm that focuses on investments in the North American packaged food and beverage sector. The Executive Assistant/Office Manager will provide high-level administrative and operational support to the investment team, ensuring smooth office operations and assisting with financial activities.
Financial ServicesFood and BeverageVenture Capital
Responsibilities
Provide comprehensive administrative support to the Partners, including calendar management and meeting coordination
Organize key annual investor meeting, managing venue arrangements, material, catering and onsite logistics
Manage office operations, including ordering office supplies and maintaining common areas
Serve as the primary point of contact for vendors, building management, and service providers
Assist with basic bookkeeping tasks, including invoice processing and record maintenance
Prepare and process expense reports, track reimbursements, and ensure timely submission
Support bank-related activities, including initiating and tracking bank wires
Assist with capital call administration, including preparation, tracking, and documentation support
Plan and support internal and external meetings, including preparation of presentation materials
Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries
Support ad hoc projects and special initiatives as assigned
Qualification
Required
Minimum 3 years of administrative or office management experience, preferably within private equity, finance, professional services, or a fast-paced corporate environment
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with expense and accounting systems a plus
Strong organizational skills and exceptional attention to detail
Ability to manage multiple priorities and deadlines simultaneously
High level of discretion and professionalism
Comfortable working independently and as part of a small, collaborative team with a strong sense of ownership
Flexible and adaptable to changing priorities in an environment that values urgency, responsiveness, and sound judgment
Preferred
Experience with bookkeeping, expense management, and financial administration highly preferred
Company
Factory LLC
Factory is a scale-up facility and investor for food and beverage brands located in Bethlehem, PA.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$14.5M2023-05-19Series Unknown· $3M
2022-07-21Series Unknown· $11.5M
Leadership Team
Richard Thompson
Founder and Investor
Recent News
2025-10-02
ARKA News Agency
2025-08-29
2025-03-30
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