Peninsula Humane Society & SPCA · 10 hours ago
Human Resources Assistant
San Mateo, CA
Full-time
Onsite
New Grad, Entry Level
$22.66/hr - $24/hr
0+ years expPeninsula Humane Society & SPCA is a local, private, non-profit charitable organization dedicated to animal welfare. The Human Resources Assistant will support the HR department in recruitment, onboarding, and employee relations, ensuring a positive work environment.
Health CareNon Profit
Responsibilities
Post and maintain all open positions on job boards
Review all applicant resumes and phone screen qualified candidates
Respond to all job inquiries from our website, emails, and phone calls
Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process
Maintain detailed recruitment status reports in the applicant tracking system
Organize and maintain recruitment notes from hiring managers
Coordinate administration and recruitment efforts for the RVT internship program and serve as the point of contact for the vet schools
Assist with the review, and updates of the organizations job descriptions and job postings
Attend job fairs both virtually and in person
Prepare new hire packets and onboarding materials
Call references and run background checks
Coordinate and facilitate onboarding meetings
Assist in the preparation of materials used in new employee orientation and staff trainings
Schedules and facilitates new employee check-ins (90 and 180-day reviews) for PHS. Alert HR Director of any trends or immediate concerns
Responsible for maintaining new hire checklists and required documents for PHS
Conduct exit interviews for terminating employees at PHS
Assist the HR Coordinator with the research and execution of the safety programs, initiatives and trainings in an effort to maintain a company-wide workplace environment free of incidents and accidents
Member of safety committee
Assist with training new safety committee members on building safety inspections
Assist with workers compensation claims and tracking
Assist with annual IIPP updates
Prepare, summarize and edit bi-weekly employee attendance reports for each department
Record and track various employee relations programs, rewards and recognition programs
Prepare termination packets and COBRA documents for exiting employees
Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation
Assist with troubleshooting/researching to resolve various HR related topics or problems as they arise
Assist in organizing and implementing employee relation events, activities, reward and recognition programs
Assist with the employee data maintenance of the ADP HRIS
Maintain employee files electronically via Dropbox
Perform other general administrative duties as assigned
Encourage and promote a positive public image of the organization
Qualification
Required
Upon hire, must pass background check
Experience working effectively under pressure, handling multiple projects and adapting to changing priorities to deliver efficient and accurate results in a fast-paced HR environment
Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public
Experience handling confidential information and records with the utmost of discretion
Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills
Strong attention to detail
Bachelor's Degree (BA) or Associate's Degree (AA); At least 6 months' HR experience and/or training
Basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office Suite (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills
Basic experience with Dropbox database
Basic experience with video conferencing systems
Must be able to reliably commute regularly to San Mateo and Burlingame locations and occasionally to San Jose and Saratoga
Preferred
Previous recruiting experience is highly preferred
HR Certifications are a plus
Benefits
Medical /Dental /Vision/Life/ Flex Spending
Sick, Vacation and Holiday pay
Continued Education Opportunities/Reimbursement
Employee Assistance Plan
Retirement plan & employer matching
Free vaccines, spay/neuter, microchipping, and two pet adoptions
Discounted euthanasia services/cremation, bloodwork, urinalysis, prescription food, and discounts at our retail stores.
Company
Peninsula Humane Society & SPCA
PHS/SPCA is a private, independent, non-profit, and our scope of services.
51-200 employees
Funding
Current Stage
Growth StageRecent News
2025-09-06
Company data provided by crunchbase