Pinellas County Clerk of the Circuit Court and Comptroller · 23 hours ago
Administrative Support Specialist 1
Miami-FTL Area
Full-time
Hybrid
Entry Level
3+ years expPinellas County Clerk of the Circuit Court and Comptroller is seeking an Administrative Support Specialist 1 to provide administrative assistance to the Human Services Program Administrator. The role involves managing office support tasks, coordinating projects, maintaining records, and ensuring compliance with departmental policies and procedures.
GovernmentLegalNon Profit
Responsibilities
Receive visitors, telephone calls, and chat inquiries for the HS Program Administrator, ascertains nature of business, personally handles those requesting information, appointments, and directs remainder to appropriate authority for disposition
Receive and screen incoming mail, routes correspondence, and prepares and sends outgoing correspondence
Maintain appointment calendars and advises management of important meetings
Coordinate, administer, and manage special projects for the HS Program Administrator and researches and prepares reports on administrative matters for associates, managers, and others
Develop and oversee records management controls, develops procedures, either automated or manual, and trains staff in usage
Process, code, and maintain personnel, property control, purchasing, claims, and/or fiscal records, performs arithmetical calculations, and compiles reports for manager’s information
Coordinate clerical and administrative activities of the Community Connections Division
Act in a confidential capacity in related secretarial and office tasks
Train new users in computer applications and applies computer technology to improve work processes
Compile and analyze data and prepares statistical and other reports for customers and managers
Provide information on department policies, procedures, and operations and maintains legal compliance
Review work, assist, train, or advise technical or clerical employees, and develops operational procedures
Prepare or direct the preparation of documents, claims, department paperwork, requisitions, purchases, delivery of service, equipment, commodities, materials, and supplies, resolves problems with customers, contractors, agencies, vendors, departments, and/or providers, maintains records of activities to coordinate workflow, maintains schedules, and meets quality requirements
Maintain, monitor, process, and track workload, statistics, schedule, financial, and other information on behalf of management
Conduct analysis and reviews paperwork, reports, bills, claims, applications, and other records covering government related costs and requests for services, processes claims, refers service providers, customers, and employees to others for assistance, and maintains databases, record systems, documents, and case files
Conduct training classes in area of assignment for both inter and intradepartmental staff
Operate personal computer and performs data processing functions including using available software packages, encoding data, report generation, data entry, retrieval, and other specialized and routine computer operations
Schedule internal and external meetings and conference calls, prepares agendas, and takes meeting minutes
Perform other related job duties as assigned
Qualification
Required
Clerical experience preparing, processing, and maintaining administrative records
3+ years' experience as described above; or
Associate's degree in a related field and 1+ years' experience as described above; or
Bachelor's or higher-level degree in a related field and some experience as described above; or
An equivalent combination of education, training, and/or experience
Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations
Knowledge of business English, spelling, punctuation, and arithmetic
Knowledge and advanced experience with Microsoft Office
Knowledge of modern office methods, practices, and procedures
Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations
Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services
Knowledge of modern recordkeeping practices
Knowledge of County functional and structural organization
Skill in the operation of a typewriter and in taking and transcribing of dictation
Ability to work independently on complex and confidential secretarial tasks
Ability to keep complex records and assemble and organize data and prepare summaries of reports from such records
Ability to apply computer applications and software
Ability to compose routine and technical letters and memoranda
Ability to make minor decisions in accordance with County ordinances and practice
Ability to establish and maintain effective working relationships as necessitated by the work
Benefits
Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
Company
Pinellas County Clerk of the Circuit Court and Comptroller
The Clerk of the Circuit Court is one of seven Pinellas County Constitutional Officers directly elected by county citizens and responsible for safeguarding all public records and public funds.
501-1000 employees
Funding
Current Stage
Late StageRecent News
Jacksonville Business Journal
2025-03-13
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