Blackfield Associates · 19 hours ago
Senior Program Specialist
Indiana, United States
Contract
Onsite
Senior LevelBlackfield Associates is partnering with a global pharmaceutical manufacturer to find a Senior Program Specialist for a 12-month contract in Indiana. The role involves coordinating between the Project Director and teams, managing strategic planning, and providing decision support to ensure project alignment and success.
Human ResourcesRecruitingStaffing Agency
Hiring Manager
Sebastian Vowles
Responsibilities
Serve as the main coordination point between the Project Director and project teams, ensuring smooth communication and alignment across all stakeholders
Manage executive-level meeting preparation, facilitation, follow‑up, issue tracking, and worklist management
Support annual and quarterly strategic planning, translating project objectives into actionable initiatives and maintaining project scorecards
Lead cross‑project coordination efforts and drive initiatives that span multiple functions or do not have a dedicated owner
Provide decision support by synthesizing key information, prioritizing items requiring leadership attention, and acting as an advisor to the Project Director
Prepare executive communications, including presentations, newsletters, and leadership updates
Maintain governance calendars, optimize scheduling for leadership priorities, and evaluate new commitments for strategic alignment
Oversee staffing coordination, onboarding/offboarding support, logistics planning, and delivery of required governance reporting
Handle sensitive information with discretion and maintain strict confidentiality
Escalate project issues, risks, and delays appropriately to support timely resolution
Support general office and site administration needs throughout various project phases
Qualification
Required
Experience in program or project coordination within complex, cross‑functional organizations
Strong communication and stakeholder management skills, including experience preparing executive‑level materials
Proven ability to manage multiple priorities, maintain confidentiality, and adapt to shifting project needs
Experience supporting senior leadership through planning, governance, prioritization, and coordination of complex initiatives
Ability to synthesize information, coordinate across teams, and support both strategic and operational activities
Highly organized, proactive, and capable of driving actions to closure with minimal oversight
Company
Blackfield Associates
Blackfield Associates is a staffing agency that provides job vacancies, recruitment, retained search, and audit services to clients.
Founded in 2017
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase