Smarte Carte · 10 hours ago
Accounts Payable & Accounts Receivable Specialist - White Bear Lake, MN - full-time (hybrid)
Twin Cities Area
Full-time
Hybrid
Entry, Mid Level
$26.44/hr - $28.85/hr
2+ years expSmarte Carte, Inc. is the leading concessionaire of self-serve vended luggage carts and related services. The Accounts Payable & Accounts Receivable Specialist is responsible for accurately coding, entering, and paying vendor bills, as well as invoicing and performing collections for customers.
ConsumerConsumer ElectronicsConsumer GoodsRetail
Responsibilities
Ensure all vendor bills are paid in accordance with company policy
Code and import/enter all vendor bills into NetSuite ensuring they are routed for proper approval
Work with Purchasing and Receiving to process vendor bills to Purchase Order (PO) vendors ensuring that the PO is set up properly including verifying quantity and price, items have been received correctly and invoice matches PO and Receipt (3-way match)
Import large vendor invoices (UPS, Verizon, Koch Logistics and Maritime) into NetSuite
Knowledge of Inventory Item Ledger and correct posting to ensure accurate inventory pricing of items in NetSuite (freight, sales tax, misc)
Timely payment to all vendors according to payment terms, attention given to vendor discounts when applicable
Act as back-up for Accounts Payable Coordinator processing vendor payments via NetSuite integration with Treasury Management Software (Kyriba) and communicate payment batch totals to assist in daily cash management
Encourage vendors/employees/customers to utilize payment via ACH to reduce processing time for A/P payment & A/R collections
Create monthly customer invoices for recurring lease charges & import into NetSuite
Bill Sales Orders for equipment sales and ensure customers receive the related invoices
Import/enter customer invoices into various portals used by customers (Coupa and InvoiceWorks)
Timely application of customer payments received electronically to ensure an accurate A/R Aging
Processing customer payments received in the home office via Remote Capture Deposit process
Perform A/R collection activities by contacting past due customers and obtaining payment status
General journal entries as required
Ensure proper coding and review of receipts for all transactions using the company credit card
Research statement balances for all vendors & customers and resolve outstanding items
Prepare and update detailed procedures for all functions related to position
Prepare schedules and provide documentation as required during annual financial audit
Other duties as assigned
Qualification
Required
2-4 years of experience in A/P & A/R
Experience with working in a cross-functional team
Demonstrated strong business acumen as defined by a proven track record of success
Ability to forge solid relationships with internal and external constituents e.g. customers, clients, etc. and manage across a wide range of capabilities and personalities
Excellent verbal and written communications
Willingness to adapt to changes as required created by growth
Organized and able to manage multiple priorities effectively in a fast paced environment
The successful candidate will be expected to be a high-energy, creative, and resourceful self-starter
Teamwork and Interpersonal Skills: A team player and builder, receptive to ideas from others. Shares information and keeps team members and partners informed. Works effectively with others to identify and resolve issues. Excellent interpersonal skills and an ability to interact successfully with all levels of management as well as a diverse work force
Ethics: Highest level of professional integrity and honesty as well as personal credibility
Bachelor's degree (preferred) or 2-year Accounting degree with 2-4 years experience
Prolonged periods of sitting at a desk and typing/computer work
Visual acuity and manual dexterity to operate computer system
Preferred
Bachelor's degree
Benefits
Group Health & Dental Insurance
Company Paid Life Insurance
Company Paid Short-term Disability
Matching 401k
Paid Time Off
Paid Sick Time
Paid Holidays
Wellness Reimbursement Program
Company
Smarte Carte
Smarte Carte is a provider of self-serve vended luggage carts, electronic lockers, commercial strollers and massage chairs.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2017-10-15Acquired
Leadership Team
Drew Niemeyer
Chief Executive Officer
Scott Warren
Chief Financial Officer
Company data provided by crunchbase