Herndon Solutions Group · 8 hours ago
Administrative Assistant
Las Vegas, NV
Full-time
Onsite
Mid Level
4+ years expHerndon Solutions Group is seeking an Administrative Assistant to provide administrative support to the Southern Nevada Water Authority (SNWA). The role involves maintaining records, organizing files, and supporting various departmental goals and special projects.
Environmental ConsultingRecyclingWaste Management
Responsibilities
Maintains and updates specialized and custom forms, databases, logs, files, records, and reports to support technical work processes in areas of responsibility
Organizes, maintains, and updates confidential subject, project and specialized technical files, documents, and records; creates, maintains and updates filing systems; copies, compiles and distributes contracts, reports, documents, and other materials
Prepares technical worksheets, tables, and computations; establishes and maintains databases of information to track pending projects, budget expenditures, and facilities requests and services
Responsible for collecting and verifying timekeeping information for all employees
Monitor employee training needs and schedules; coordinates scheduling of required District and Occupational Safety and Health Administration (OSHA) safety training classes
Manage and maintain individual and section calendars; coordinates scheduling of personal leave and vacation time with consideration to staffing requirements; follows up on appointments and ensures appropriate paperwork has been processed in a timely manner
Maintains library of vendor, equipment, and contract information; maintains databases of equipment warranty information, reasons for failures and replacement or repair of by vendors; distributes spec sheets to other departments; maintains history of electrical motors at well sites and pumping stations; tracks oil analysis samples and results
Provides backup support for section supervisors and staff
Processes, maintains, and edits purchase and blanket orders; maintains logs of open and closed purchase orders; checks on open and partial orders
Qualification
Required
High school or G.E.D. equivalent
Four (4) years of office administrative or secretarial experience; or an equivalent combination of training and experience
Experience completing payroll and working with various electronic payroll systems
Excellent Communication skills
Ability to multitask and work in a fast-paced environment
Preferred
Bilingual in English and Spanish
Company
Herndon Solutions Group
Herndon Solutions Group provides environmental services, emergency response planning, and sustainability management.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Christine H.
President/COO
Cathy Quinn, PHR
Chief People Officer
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