ASM Global · 21 hours ago
Administrative Coordinator - Peoria Civic Center
Peoria, IL
Full-time
Onsite
New Grad, Entry Level
$19/hr - $25/hrASM Global is a leader in privately managed public assembly facilities, currently seeking an Administrative Coordinator for the Peoria Civic Center. The Administrative Coordinator will maintain event booking data and support the efficient operation of the business office.
Entertainment
Responsibilities
Maintain venue master calendar
Assign unique event tracking ID’s for event files
Respond to promoter and agent inquiries
Communicate with facility staff and show representatives
Send weekly calendar updates to promoters
Update booking files with post-show results
Create individualized contracts from templates
Update event data on shared drives
Collect insurance certificates from promoters
Communicate with PCCA board members on meetings and agendas
Take notes and minutes for PCCA, Capital committee meetings; transcribe
Maintain facility Purchase Order log
Order office supplies as needed
Update Sales historical data
Assist Finance with KPI reporting
Maintain venue technical packets, contact lists, and rental rates
Provide Box Office with show information
Enter facility maintenance work orders and track completion
Create Safety Committee meeting agendas
Upload safety inspections and documents
Compile and transmit patron incident reports to insurance
Maintain monthly safety training documentation
Serve as a point of contact for partners/stakeholders
Facilitate internal communications and staff meetings
Serve on Employee Engagement Committee
Maintain bleacher rental files and communications
Maintain and publish employee contact listing
Other duties as assigned
Qualification
Required
High School diploma or equivalent required
Ability to work a typical Monday – Friday schedule, 9am-5pm, with some weekends and evenings as needed
Professional communication skills, written and verbal, with English fluency
Highly organized work habits
Ability to maintain strict confidentiality and protection of proprietary data and methods
Ability to pass a criminal and financial background check according to company standards
Proficiency with Microsoft Office Excel, Word, PowerPoint, Outlook
Regular lifting of up to 25 lbs.; occasional lifting of up to 50 lbs
While performing the duties of this job, the employee is regularly required to move around the facility; to sit and/or stand for long hours; talk and hear
Preferred
Degree or some college coursework in a related field
Benefits
Paid vacation
11 paid holidays
Paid sick time
Group insurance
401k
Company
ASM Global
ASM Global is the world’s leading venue management company and producer of live event experiences.
Founded in 2019
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Bryce G. Townsend
Senior Vice President, Commercial Partnerships
Natalie Sharp
Vice President Commercial Partnership Activation
Recent News
Company data provided by crunchbase