Yale University · 4 hours ago
Senior Administrative Assistant - Faculty Support
Tompkins Mem Pavilion
Full-time
Hybrid
Senior Level
$31.83/hr - $31.83/hr
6+ years expYale University is seeking a Senior Administrative Assistant to provide comprehensive administrative and operational support to academic faculty in the Department of Neurosurgery. The role involves managing faculty schedules, maintaining academic records, and serving as a liaison among faculty, students, and administration.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Provide comprehensive administrative support to faculty members, including calendar management, correspondence, and document preparation
Manage faculty day to day schedules, such as office hours, meetings, and academic events
Serve as a central point of contact for faculty, and students regarding academic and administrative matters
Maintain accurate academic records, faculty files, and confidential documents
Assist with purchasing, reimbursements, and travel arrangements
Process faculty expense reports, professional development funding, and grant-related administrative tasks (as applicable)
Monitor office operations, supplies, and vendor relationships to ensure smooth day-to-day functioning
Draft and edit professional correspondence, reports, and presentations on behalf of faculty
Collaborate with central offices such as the Business Office, IT, and internal and external stakeholders
Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements
Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work
Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports
Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail
Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material
Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities
Qualification
Required
Demonstrated experience with calendar management and processing expenses
Attention to detail, Reliability validated by references
Demonstrated ability to support senior-level professionals with minimal supervision
Strong organizational, time-management, and problem-solving skills. Excellent written and verbal communication skills
High level of professionalism and discretion when handling confidential information
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education
Preferred
Proven experience coordinating travel arrangements
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
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2026-01-22
2025-12-10
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