Sails Restaurant · 22 hours ago
Office Assistant
Naples, FL
Full-time
Onsite
New Grad, Entry LevelSails Restaurant is a luxury hospitality organization seeking an Office Assistant to provide comprehensive administrative and organizational support. This role involves maintaining records, supporting HR processes, and facilitating communication across departments.
Restaurants
Responsibilities
Work collaboratively with the Executive Assistant and Office Manager on projects as necessary
Assist the Office Manager with office supplies inventory management
Maintain uniform inventory and update records in the company HRIS system
Prepare uniforms and onboarding supplies for new hires and current colleagues
Assist the Office Manager in maintaining overall office organization and cleanliness
Support the Executive Assistant, Office Manager, and Management Team with administrative tasks as needed
Perform general filing and maintenance of existing files, ensuring proper organization and accessibility
Scan, save, and upload documents and correspondence as digital files for recordkeeping in company drives and personnel profiles within the HRIS system
Assist team members, both in-house and new hires, with HRIS system navigation, login support, password resets, and basic onboarding questions
Update and maintain the company Birthday Calendar with all new hires and terminated employees. Manage team birthday card signing and distribution, and follow up with the Management Team regarding employee gifts
Digitally save and organize credit card receipts in the company drive
Receive and distribute mail and packages to appropriate departments
Review 1099 vendor documents for accuracy, coordinate corrections with vendors, update spreadsheets, and maintain digital records
Assist the Office Manager with issuing flight budgets and travel coordination as required and save/upload all related flight budget emails and attached quotes to the appropriate employee profiles in the HRIS system
Maintain organized SOP Binders, ensuring current procedural documentation
Manage inventory of antique service items
Perform laminating and other office support duties as necessary
Perform occasional company errands such as document delivery and other assigned tasks, including transportation between company locations as needed
Cover responsibilities of Reservationist as needed
Maintain discretion and confidentiality in all administrative tasks
Qualification
Required
Possess a pleasant telephone demeanor and clear speaking voice
Excellent organizational and planning skills
Outstanding communication and interpersonal abilities
Reliable, trustworthy, and discreet with confidential information
Proficient in computer applications and digital filing systems
Warm, professional, and polished demeanor
Strong attention to detail with the ability to multitask effectively
Excellent written and verbal communication skills in English
Benefits
Health benefits
50% employee dining discount
Daily family meal
2 weeks of paid time off work after 12 months of employment
Company
Sails Restaurant
2024 Top 100 Restaurants OpenTable.
Founded in 2017
51-200 employees
H1B Sponsorship
Sails Restaurant has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2022 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase