The Johns Hopkins University · 6 hours ago
Assistant Administrator – Finance & Operations (DOM General Admin Chairmans Offf)
Baltimore, MD
Full-time
Hybrid
Senior Level
$86K/yr - $150K/yr
6+ years expThe Johns Hopkins University is seeking an Assistant Administrator - Finance & Operations to provide leadership and management of financial, operational, and administrative activities within the Department of Medicine. The role focuses on managing finances, human resources, and program development, ensuring optimal clinic operations and compliance with regulations.
EducationHigher EducationInformation Technology
Responsibilities
Manage divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation
Meet or exceed operating target set by the department and school and participate in annual performance improvement goals
Review monthly account and/or business plan activity, correct errors, and identify and report problems or discrepancies
Reconcile monthly financial statements between JHM entities
Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership
Provide, review, and analyze the clinical practice finances of the assigned area(s)
Develop appropriate billing strategies to maximize annual charges
Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting
Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies
Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts
Develop the annual operating budget for submission
Assist with the clinical budgeting process and ensure performance improvement on the bottom line
Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership
Prepare, or ensure the correct preparation of, various forms such as journal vouchers, check deposits, check requests, and telephone service requests
Prepare electronic budgets and expenditure transfers
Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations
Provide practice management leadership as needed to all faculty practices
Develop systems for administrative workflow in accordance with departmental goals
Make recommendations to improve space utilization and define needs and justification for additional space to appropriate leaders
Support the development of tactical business plans in conjunction with administrative leaders
Develop project plans for identified opportunities, establish project goals, objectives and outcomes, secure leadership support and endorsement
Determine project timelines to accomplish identified goals with milestones
Assist in the implementation of projects, utilize organizational skills to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration
Evaluate project outcomes, collect data to determine efficiency, make and implement recommendations to improve outcomes or processes, develop summary reports, and make recommendations to leadership
Work closely with department, SOM and Central, and JHHS Human Resources staff on routine and non-routine HR issues
Ensure performance management is carried out consistent with appropriate policies
Provide recommendations for staffing resource allocations
Review and submit Faculty Recruitment documents, offer letters, and financial plans to SOM
Track faculty salary changes & recruitments; review all faculty compensation ISRs (promotions, FTE changes, on-call pay, bonuses)
Review and approve moonlighting ISRs; monitor moonlighting spending per budgets
Oversee faculty bonus calculations and accruals; coordinate annual bonus submission to SOM
Serve as primary contact for SOM Business Office and CPA on faculty hiring and compensation; provide guidance on contract management
Act as departmental liaison to OHIA for non-sponsored audits; lead DOM responses and implement process controls
Ensure compliance with institutional and external regulations; verify documentation completeness
Build annual DOM faculty & clinical associate salary budgets and supplements
Own budgets for Chairman’s Office, Development, Housestaff, Occupational & Environmental Medicine cost centers
Recommend budget adjustments and cost improvement measures
Develop annual DOM IT budget; manage IT billing and inventory
Assist with business plans for new programs (cost analysis, P&L, capital needs)
Create budgets and track performance for philanthropic development interests
Provide financial leadership to Chairman’s Office, Facilities, Development, Occupational Medicine
Review and authorize Independent Contractor forms; coordinate with SOM
Act as resource for international operations, liaising with JHU Tax Office
Deliver faculty ISR training for new division administrators and HR coordinators
Provide JHU financial training and orientation to divisional finance staff
Qualification
Required
Bachelor's Degree in Finance, Accounting, Business, or related field
Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of an academic, clinical and/or research department/center/unit including prior financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources)
Supervisory experience
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula
Preferred
Master's Degree in a related field
Company
The Johns Hopkins University
Johns Hopkins University is a research university that enrolls full and part-time students throughout nine academic divisions.
10001+ employees
H1B Sponsorship
The Johns Hopkins University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (495)
2024 (428)
2023 (348)
2022 (354)
2021 (246)
2020 (210)
Funding
Current Stage
Late StageTotal Funding
$207.96MKey Investors
National Highway Traffic Safety AdministrationFoundation for Opioid Response EffortsAdvanced Research Projects Agency for Health
2025-05-07Grant
2025-03-27Grant· $0.56M
2024-08-15Grant· $20.9M
Leadership Team
Beth Blauer
Vice President Public Impact Initiatives
Alexander Baras
Associate Professor of Pathology, Urology, and Oncology at Johns Hopkins
Recent News
2026-01-07
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2025-12-16
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