State of Utah · 9 hours ago
Purchasing Agent III
Salt Lake County, UT
Full-time
Hybrid
Mid LevelThe State of Utah is seeking a Purchasing Agent III to assist with the procurement of goods and services for the Board of Education. The role involves conducting purchasing processes, negotiating contracts, and serving as a liaison between various stakeholders while ensuring compliance with applicable laws and regulations.
GovernmentInformation TechnologyLaw Enforcement
Responsibilities
Conducts various types of solicitations and other purchasing processes, including, but not limited to, RFPs, RFSQs, bids, sole sources, small purchases, etc
Writes, reviews, and/or negotiates grants, contracts and/or agreements
Assists with drafting training materials, policies/procedures, desk manuals/standard operating procedures, etc
Assists with maintaining an internal contract repository
Reviews and/or inspects work for quality, accuracy, and completeness
Negotiates or mediates issues with internal and/or external agency representatives, and/or concerned outside parties or their representatives. Settles or resolves issues or complaints
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers
Coordinates and/or acts as a liaison between, agency or work unit and other agencies, work units, organizations, suppliers, etc
Maintaining or creating files or record-keeping systems including sorting, labeling, filing, and retrieving documents as requested
Maintaining tracking sheets for agency procurements
Entering information into the state financial system to create vendor numbers, update vendor information, and create purchase orders
Assisting other purchasing staff with coordinating purchases for USBE, receiving purchasing requisitions, and reviewing documents for completeness
Provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc
Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations
Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc
Conducts investigations into allegations of a variety of inappropriate activities, rules infractions or illegal actions
Monitors frequency of purchases and recommends possible options to increase effectiveness of purchasing power
Reviews documents and reconciles discrepancies; makes needed adjustments
Obtains, documents, and tabulates quotes on items covered by existing contracts
Gathers data, prepares reports or summarizes information
Completing other duties as assigned
Qualification
Required
Has a positive attitude and can bring energy and enthusiasm to the team
Communicate challenging concepts clearly and concisely
Understands and can apply legal requirements, including code, rule, and policies
Has procurement experience with the State or other public entity
Has experience with the State's finance system
Has professional experience creating or maintaining a physical and electronic filing system
Has exceptional customer service skills and is able to work well under pressure
Works well independently as well as part of a team in a hybrid working environment
Is willing to learn and is adaptable
Has a CPPB, NIGP-CPP, CPPO or willing to obtain certification within 3 years
Successful completion of a criminal background check
2 days in office required, 3 days work remotely
Benefits
Generous paid time off
Top notch retirement plan options
A variety of medical insurance plans
Company
State of Utah
State of Utah provides links to government information sites and departments.
Founded in 1896
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chris Williamson
Chief Technology Officer
Daniel Frei
Chief Financial Officer- Department of Technology Services
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