Penn State University · 4 hours ago
Administrative Support Assistant - Astronomy and Astrophysics
University Park, PA
Full-time
Hybrid
Mid Level
$42K/yr - $61K/yr
4+ years expPenn State University is seeking an Administrative Assistant (Senior Support) in the Department of Astronomy and Astrophysics to provide financial and administrative support for faculty, staff, students, and visitors. The role involves initiating and tracking financial transactions, monitoring department budgets, and serving as a liaison between various financial hubs.
Higher Education
No H1B
Responsibilities
Initiate the reconciliation of department expenses including travel reimbursements and purchasing card transactions by collecting and organizing necessary documentation such as receipts, travel and purchase information, and any other related materials to submit to the appropriate financial hubs for processing
Initiate purchase order requests and follow up on orders to ensure products are received and to verify approval for payment
Initiate and monitor payments for invoices and direct billing
Provide backup support to the Administrative Manager for budget-related functions, expense approvals, and for salary distributions
Monitor budgets, advise research centers and faculty regarding their finances, and work with the financial hubs to resolve issues and/or problems
Advise on matters related to financial transactions, procedures, policies, and process improvement, and research and resolve problems
Serve as a liaison between the Research Office and the financial hubs at both the college and university levels
Qualification
Required
Proficiency in Office 365 (particularly Excel, Word, and Outlook) and Adobe Acrobat is required
Strong investigative skills with the ability to use creative thinking to improve existing duties and business processes and to develop new
Excellent communication, organization, and interpersonal skills are critical, as is the ability to work independently and in a team environment
Ability to handle multiple priorities and to monitor and meet overlapping deadlines while maintaining accuracy
Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
Employment with the University will require successful completion of background check(s) in accordance with University policies
Applicants must be authorized to work in the U.S
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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