The California State University · 8 hours ago
Doctoral Program Coordinator (Administrative Support Coordinator II)
San Diego, CA
Full-time
Hybrid
Entry Level
$4,367/mo - $6,362/mo
3+ years expCalifornia State University is a mission-driven university committed to academic excellence and student success. The Doctoral Program Coordinator plays a central role in supporting the doctoral community by ensuring the smooth progression of students from admission through degree completion while serving as a liaison between various campus partners.
EducationHigher EducationUniversities
No H1B
Responsibilities
Serve as an initial point of contact for doctoral students, faculty, and staff, responding to inquiries and resolving routine academic and administrative matters
Coordinate and track doctoral student progress and milestones, including admissions, committee formation, advancement to candidacy, and dissertation defense
Review, approve, and process academic progress forms, petitions, faculty appointments, and student records in accordance with university policies and deadlines
Maintain and share doctoral program information through Canvas, newsletters, websites, and campus systems, co-lead biannual Doctoral Town Halls
Collaborate with doctoral program directors and campus partners to address issues, support workflows, and ensure accurate degree evaluation processes
Qualification
Required
Fully functional knowledge of and skill in standard office procedures and practices
Ability to understand and operate in a variety of organizational structures
Thorough knowledge of English grammar, spelling, and punctuation
Ability to clearly communicate orally and in writing
Ability to use and quickly learn new office support technology systems and software packages
High school program, technical/vocational program, or their equivalents combined with several years of related office work experience
Demonstrated ability to coordinate and perform a full range of clerical and administrative support functions for an academic or special-program administrative office
Strong proficiency in Microsoft Office Suite, including Word and Excel
Strong proficiency in Google Docs and Sheets
Ability to track and manage overlapping projects, at different stages of completion
Preferred
Bachelor's degree in Psychology, Public Administration, Sociology, or a related field or the equivalent of 3 years of progressively responsible clerical or administrative experience in a supervised office setting
Experience working in a university or higher education environment, with general knowledge of applicable campus infrastructure, policies, and procedures
Benefits
Generous Time Off : 15 paid holidays, vacation, and sick leave.
Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage : Medical, dental, and vision options at low or no cost.
Education Support : CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.
Company
The California State University
The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$8.85MKey Investors
DensoNational Endowment for the Humanities (NEH)Dale Carlsen
2024-10-30Grant
2023-01-10Grant· $0.15M
2018-10-26Grant· $2.7M
Leadership Team
Steve Relyea
Executive Vice Chancellor and Chief Financial Officer
Recent News
2025-12-19
East Bay Times
2025-12-10
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