Stony Brook University · 2 days ago
Graduate Program Coordinator
Stony Brook, NY
Full-time
Onsite
Entry Level
$63K/yr - $65K/yr
2+ years expStony Brook University is seeking a Graduate Program Coordinator for the Department of Mechanical Engineering. The role involves managing academic integrity and providing comprehensive support for graduate students from recruitment to graduation, while coordinating admissions, registrations, and student services.
Higher Education
No H1B
Responsibilities
Responsible for coordinating all aspects of the program’s academic administrative matters, including academic advising, administering policies and procedures, recruiting new students, processing admissions, assisting with registrations, and processing student employee paperwork
Manage all activities related to attracting prospective Graduate students
Coordinate the graduate program admissions process, including tracking and screening applications, reviewing and responding to petitions, and informing students of committee admissions decisions
Coordinate the graduate program registration procedures
Advise current and prospective students on an ongoing basis regarding courses, degree requirements, policies, and procedures
Act as liaison between students, faculty, and the Graduate Program Committee
Monitor the students’ progress toward degree completion, and perform related administrative and advisory duties
Provide administrative support for graduate awards, scholarships, and fellowships
Process graduation clearances
Appoint Graduate Assistants (GA), Teaching Assistants (TA), Research Assistants (RA), and Graduate Fellows using the correct funding sources and routing appropriately for approvals
Coordinate with Human Resources and the Graduate School as needed
Verify employment documentation
Work closely with the Graduate Program Director, Department Chair, and Department Manager to ensure the successful administration of the Master’s and PhD programs in the department
Provide administrative support to implement new programs and courses, as well as existing program and course revisions
Keep accurate and complete program and student records with adherence to FERPA regulation and in support of program decisions and assessments
Schedule and announcing MS Thesis and PhD Dissertation proposals and defenses; process committee decisions with the Graduate School
Schedule and track Qualifying Exams
Generate Optional Practical Training (OPT) appointments, as well as Letters of Good Standing for Visa and SSA purposes
Manage promotional materials for the Graduate programs in coordination with the department staff, the Dean’s marketing team, and the Graduate School marketing team
Assist with the planning and execution of events such as commencement, Graduate Research Symposiums, seminars, orientations, information sessions, and recruitment opportunities
Represent the Graduate Program in meetings with other University offices such as the Graduate School, International Academic Programs, Visa and Immigration Services, the Registrar’s Office, Student Accounts, and other academic departments
Other duties as assigned as appropriate to rank and department mission
Qualification
Required
Bachelor's Degree (foreign equivalent or higher)
Two [2] years of full-time administrative experience
Preferred
Master's Degree (foreign equivalent or higher) in Business or Higher Education Administration or another related field
Two (2) or more years of full-time experience in a student services setting within an academic environment (advising, admissions, financial aid, registrar, etc.), student experience may be considered
Outreach and recruitment experience for the purposes of increasing applicants, participants, or customer engagement
Experience coordinating a Graduate and/or Undergraduate Program, including course registration, application screening, or processing student employee paperwork
Experience working with one or more of the following systems: SLATE, ApplyYourself, PeopleSoft, Anthology, Oracle, DocuSign, data management systems
Experience with Research Foundation and/or SUNY policies and procedures
Benefits
$4,000 UUP annual location pay, paid biweekly
Company
Stony Brook University
The State University of New York at Stony Brook is New York’s flagship university and No. 1 public university.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Harold Paz, M.D., M.S.
EVP Health Sciences, Stony Brook University & Chief Executive Officer, Stony Brook Univ. Medicine
Jonas Almeida
Professor of Biomedical Informatics, Chief Technology Officer
Recent News
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