Ice Miller LLP · 11 hours ago
Legal Services Assistant - Public Finance
Indianapolis, IN
Full-time
Onsite
Mid Level
3+ years expIce Miller LLP is a law firm seeking a Legal Services Assistant to provide direct administrative support to assigned timekeepers. The role involves managing attorney workflows, preparing legal documents, and maintaining high standards of organization and client service.
ConsultingLegal
No H1B
Responsibilities
Prepare, format, revise, proofread, and finalize a variety of legal documents, ensuring proper grammar, punctuation, and adherence to firm and practice group-specific standards
Ensure all documents meet firm branding, formatting, and functionality guidelines
Demonstrate accuracy and attention to detail in all aspects of document preparation and management
Prepares and edits documents in Microsoft Word that are stable and implements use of advanced formatting tools such as Styles, Table of Contents, and Table of Authorities
Leverages firm-adopted technology and systems to manage and format legal documents with precision
Learns and troubleshoots document issues efficiently, demonstrating growing technical confidence
Executes complex document markups and formatting instructions accurately and in a timely manner
Ability to create basic to intermediate-level spreadsheets and print all spreadsheets in Excel
Ability to create basic to intermediate-level PowerPoint presentations
Adapts to differing substantive and individual attorney styles across various practice areas
Anticipates timekeeper needs and proactively provides administrative and project support
Demonstrates initiative in resolving workflow challenges and contributes to the overall efficiency of the team
Maintains high standards of organization, follow-through, and attention to detail in day-to-day support tasks
Maintains a client-first mindset in all interactions, both internal and external
Demonstrates strong written and verbal communication skills, with emphasis on accuracy, tone, and professionalism
Works collaboratively with peers across practice teams and contributes to a supportive team environment
Begins to guide and support less experienced team members, sharing knowledge and modeling best practices
Remains composed and productive under pressure and during periods of high-volume work
Adjusts to shifting priorities and timelines with a flexible and solution-focused approach
Embraces and leverages legal technology to improve processes and workflows
Demonstrates motivation to grow technical and soft skills through continuous learning
Qualification
Required
High school diploma required
At least three (3) years of previous administrative experience in the legal industry required
Willingness and ability to learn multiple practice areas within the law firm
Ability to prioritize work and balance multiple projects and deadlines
Continuous learner who is adaptable and proactive
Contributes to a working group and provides reliable service to a diverse group of professionals
Ability to maintain a professional demeanor, exhibit sound judgment, use discretion, and maintain confidentiality
Ability to exhibit problem-solving skills and demonstrate initiative
Excellent clerical skills and knowledge of grammar, spelling, and punctuation
Exceptional client service skills in person, over the phone, and via email
Exceptional attention to detail and ability to work independently and proactively
Ability to work with a diverse group of professionals across all offices
Must be able to perform all essential duties
A professional, flexible, and positive approach to working with colleagues and clients
Must be able to perform all essential duties
Intermediate to proficient skills in Microsoft Word
Proficiency in Word editing tools such as Litera, DocXtools, NTD, and Check is required
Intermediate knowledge of legal billing software, conflicts and new matter software, document management systems, and expense reimbursement software is also required
Preferred
Prior experience with workflow software is a plus
Ability to create basic to intermediate-level spreadsheets and print all spreadsheets in Excel
Ability to create basic to intermediate-level PowerPoint presentations
Company
Ice Miller LLP
Built on a foundation of legal service more than a century long, Ice Miller remains committed to helping our clients stay ahead in a changing world.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Mitchell Hopwood
Chief Operating Officer
A.J. Hensel
Litigation Partner
Recent News
bloomberglaw.com
2025-11-11
Company data provided by crunchbase