Great Hearts Academies · 13 hours ago
School Assistant Office Manager
Phoenix, AZ
Full-time
Onsite
Entry Level
1+ years expGreat Hearts Academies is a nonprofit network of charter schools dedicated to improving education by developing excelling public prep schools. The School Assistant Office Manager will manage incoming communications, assist with enrollment processes, and support faculty with various administrative tasks.
EducationHigher EducationPrimary Education
Responsibilities
Answer and manage incoming calls
Receive and interact professionally with parents, students and visitors
Prepare and edit correspondence, communications, presentations, and other documents
Print and distribute class schedules
Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database
File and retrieve documents and reference materials
Record, transcribe, and distribute incoming communications
Receive and process records requests in a timely manner
Collect fees and issue receipts to parents for extra-curricular activities
Assist faculty with copying and other class preparation
Other duties as assigned
Qualification
Required
Bilingual in English and Spanish required
Ability to communicate effectively and professionally with students, parents, co-workers and the public at large
Strong computer skills utilizing Word and Excel and the ability to learn new software quickly
Ability to organize confidential data efficiently
Be a self-starter with an ownership attitude and a strong sense of drive and urgency to meet established goals
Ability to commute to Phoenix, AZ 85031 (Required)
Preferred
Prior experience working in a school's front office preferred
Customer service: 1 year (Preferred)
School administration: 1 year (Preferred)
Benefits
401K
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Company
Great Hearts Academies
Great Hearts Academies is a public school network that provides an educational curriculum with a traditional and revolutionary approach.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
VELA Education Fund
2021-10-14Grant· $0.15M
Leadership Team
Alicia Bastek
Senior Human Resources Partner
Amy Weiland, SHRM
Human Resources Business Partner
Recent News
2025-12-03
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