NEOGOV · 16 hours ago
Executive Assistant I/II
San Francisco, CA
Full-time
Hybrid
Entry, Mid Level
$100K/yr - $135K/yr
1+ years expNEOGOV is a regional government agency focused on improving public health and air quality in the Bay Area. They are seeking a Temporary Executive Assistant I/II to support the Executive Office by performing administrative tasks such as managing meetings, scheduling, and providing logistical support. The role requires sound judgment and the ability to maintain confidentiality while assisting executive staff.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage
Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes
Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities
Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials
Coordinates and assembles information from the Air District’s management and executive staff, the public and other stakeholders for Board of Director’s meetings; prepares and distributes the materials
Proofreads and uploads materials to the Air District’s website
Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff
Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures
Researches, compiles and summarizes a variety of informational or statistical data and materials
Transcribes minutes and types draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports using a personal computer system; compiles and processes confidential materials
Organizes and maintains various administrative, reference, and follow-up files; purges files as requested
Creates Power Point presentations and related materials for management presentations
Tracks Board of Directors’ expenses and processes related payments
May train, review and evaluate work of office support staff
Qualification
Required
One year of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant for Executive Assistant I
Three years of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant for Executive Assistant II
Completion of the equivalent of 18 semester units from an accredited college or recognized business school in relevant subjects such as technical administrative skills, business English, or office administration may substitute for up to 6 months of the required experience
Preferred
Experience providing high level administrative support and customer service to C-suite executives, elected officials or government leaders
Professional judgement, discretion, and the ability to handle sensitive materials and confidential matters with integrity
Strong calendar management experience including scheduling complex meetings across multiple stakeholders
Ability to prepare agendas, take meeting minutes and follow up on action items
Strong experience in business writing, editing and proofreading executive documents for accuracy and clarity with clear and professional communication
Experience coordinating logistics for internal and public meetings
Ability to manage multiple priorities and meet deadlines with minimal supervision
High proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams, etc.)
Understanding of governmental processes and familiarity with the Brown Act
Benefits
Cost-Sharing Medical, Dental & Vision Options
Life Insurance (up to 5 times annual salary)
CalPERS Retirement Plan
Money Purchase Pension Plan
457 Deferred Compensation Plan
Transit Subsidy
Education Reimbursement
Vacation Leave
Sick Leave
Paid Holidays
Floating Holiday Leave
9-80 Compressed Work Week
Flexible schedule and Remote Work option
Employees Assistance Program
And the Opportunity to Help Provide a Healthy Breathing Environment for Every Bay Area Resident.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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