COPT Defense Properties · 11 hours ago
Office Assistant
Columbia, MD
Full-time
Onsite
Entry Level
$38K/yr - $45K/yr
2+ years expCOPT Defense Properties is seeking an Office Assistant to provide general cleaning, stocking, clerical, and administrative assistance to the daily operations of their headquarters. The role involves supporting the front desk, managing office supplies, assisting with billing and invoices, and providing clerical assistance to various departments.
Real Estate
Hiring Manager
Rachael Zoerkler
Responsibilities
Front Desk- Primary backup support to Receptionist on and front desk responsibilities, including answering phone calls, greeting visitors, UPS/FedEx local courier shipments, deliveries and corporate passes
Office Environment – Develop accuracy and processes for all kitchen supply orders
Stock all conference rooms, kitchens, and cafe areas with supplies; maintaining cleanliness and appearance of same
Keep refrigerators and freezers clean by regularly maintaining them
Office Supplies – Place and process orders for all copier paper. Keep track of inventory and office supplies, including copier paper and production room supplies
Assist routinely with stocking productions rooms
Create, print, and replace the updated phone list in conference rooms and the front desk
Assist the Associate Office Manager with escorting TrueShred for monthly pickup
Distributing office supplies and front desk supplies as needed as requested
Billing/Invoices – Analyze, review, code, and process invoices for payment for office supplies as needed
Provide back up support to the Associate Office Manager on all other invoices in Voyager
Record Retention – Assist administrative staff with their record retention needs
Provide backup support to the Associate Office Manager on all Iron Mountain/record retention needs
Clerical Assistance – Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed)
Maximo (work order system) – Provide backup support to the Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management
U.S. Mail – Sort incoming mail daily and take outgoing mail to the pickup area in the lobby each morning
Perform other job-related duties as assigned
Qualification
Required
High School Diploma or equivalent
Minimum of two years general clerical/administrative experience
PC proficiency to include (but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company-specific software
Ability to adapt to new or changing software programs
Developed communication skills
Company
COPT Defense Properties
COPT Defense Properties owns, manages, leases, develops, and acquires mission critical properties.
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
$300M2023-09-07Post Ipo Debt· $300M
1998-04-27IPO
Leadership Team
Stephen Budorick
President and Chief Executive Officer
Anthony Mifsud
EVP & Chief Financial Officer
Recent News
2025-10-31
2025-10-02
Company data provided by crunchbase