Antelope Valley Medical Center · 19 hours ago
Human Resource Assistant - Human Resources - Full Time/Days - Req#2097446675
Lancaster, CA
Full-time
Onsite
Entry Level
3+ years expAntelope Valley Medical Center is seeking a Human Resource Assistant to support the HR Leadership team by performing a variety of complex duties with a high degree of accuracy and professionalism. The role involves managing front desk operations, providing secretarial support, and maintaining HR documentation and employee files while ensuring confidentiality and exceptional customer service.
Health CareHospitalPharmaceuticalWellness
Responsibilities
Ensure front desk coverage in order to fulfill department’s needs and requests to provide exceptional customer service
Operate multi-line phone system, determine nature of call and direct caller to appropriate individual or take and deliver messages
Greet, screen, assist and direct office visitors
Sort, open, date stamp, distribute and route incoming mail/packages to appropriate personnel
Act as the department Safety Officer and delegate alternate designees as needed
Performs routine secretarial duties in support of department
Performs a variety of clerical tasks, including, but not limited to, data entry, word processing, and the use of other software applications
Coordinate and monitor Conference Room scheduling utilizing Microsoft Outlook
Prepares, designates and maintains reports and documents that are necessary to carry out the functions of the Human Resources Department as necessary or requested
Provides and designates clerical and administrative assistance in creating, revising, updating, scanning, processing and maintaining HR documentation and files as assigned and directed
Responsible for designating clerical and administrative assistance in maintaining accurate, current department employee files
Responsible for designating clerical and administrative assistance in maintaining departmental files and electronic file system in a complete, accurate, and orderly fashion using confidential practices at all times
Act as the timekeeper for the department. Prepares all relevant information pertaining to payroll in a timely manner for Manager approval
Manage special projects from inception to completion
Provide backup coverage for other staff during lunches, vacations, etc., as needed
Perform other duties as assigned by supervisor
Refrains from disclosing confidential information acquired in the course of work, except when authorized and unless legally obligated to do so
Refrains from using or appearing to use confidential information acquired in the course of work for unethical or illegal advantage either personally or through third parties, etc
Operates fax, copier and other office equipment
Orders supplies as needed
Coordinate office repairs as needed
Qualification
Required
High school graduate and/or equivalent experience
Three (3) years of administrative experience
Demonstrated knowledge of secretarial procedures and practices
Knowledge of Microsoft Word, Outlook, Excel, and PowerPoint
Knowledge of Kronos Timekeeping
Knowledge of English usage, spelling, grammar, and punctuation
Knowledge of telephone etiquette
Good oral and written communication skills
Strong interpersonal skills and customer focus
Proficiency in using computer programs with the ability to apply and learn HR systems and office applications
Skills to develop and report statistics and data
Strong critical thinking skills
Ability to prioritize tasks and duties
Ability to perform duties accurately and efficiently
Ability to perform multiple tasks at one time
Ability to create presentations, charts, graphs, databases and spreadsheets
Ability to use diplomacy and discretion, when giving out information, referring and/or directing callers and visitors
Ability to determine work priorities
Ability to adhere with AVMC Attendance and Punctuality Policy
Ability to adhere with AVMC Leaves of Absence Policy
Ability to adhere with AVMC Paid Time Off (PTO) Policy
Ability to adhere to the department dress code
Ability to organize work and establish priorities
Ability to expand on own initiative in performance of duties
Skill and ability to follow the telephone etiquette/standards
Ability to function effectively under pressure and meet time parameters
Ability to communicate effectively while maintaining good working relationships with co-workers, managers and other hospital staff
Ability to adhere to the normal standards of courtesy and conduct as defined under the rules of hospitality at AVMC
Ability to maintain the confidentiality of patient, hospital and department information
Ability to adhere to safety rules and regulations
Safely and effectively uses all equipment necessary to carry out duties
Ability to interpret and function under hospital and department policies and procedures
Conforms with required and appropriate accreditation and regulatory requirements
Conforms with and supports hospital quality assurance and improvement guidelines
Ability to participate effectively in department and hospital staff education
Display a willingness to work as a team player
Ability to give and support the highest level of patient/customer satisfaction at all times
Supports and adheres to the values and mission statement established by the AVMC Board of Directors
Ability to demonstrate knowledge and understanding of the Compliance & Integrity Program and its established policies
Ability to follow the Code of Conduct
Working in an office environment
Work may be performed under stressful conditions
Must be capable of sitting for majority of shift with occasional standing and walking required
Must occasionally lift up to 10 lbs and push/pull less than 20 lbs
Repetitive use of keyboard and viewing of video display monitor
Preferred
Two (2) years of Human Resources experience highly preferred
Company
Antelope Valley Medical Center
Antelope Valley Medical Center is an acute-care hospital that provides cardiology, palliative care, and emergency services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Edward Mirzabegian
Chief Executive Officer
Recent News
Inside The Valley | Los Angeles Business Journal
2025-04-23
2024-01-06
Becker's Hospital Review
2023-12-26
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