Williams Homes · 1 day ago
Williams Rebuild - Purchasing Contracts Administrator
Santa Clarita, CA
Full-time
Onsite
New Grad, Entry Level
$30/hr - $35/hrWilliams Rebuild is a family-owned homebuilding company with over thirty years of experience. They are seeking a Purchasing Contracts Administrator to support the Purchasing department by managing contracts, vendor relations, and budgeting for construction projects.
Commercial Real EstateProperty DevelopmentReal EstateRental Property
Responsibilities
Create, process, track, and maintain all required purchasing contract documentation through duration of construction projects including award packages, price changes and field extras
Maintain lot budget revisions by project in Newstar
Process contract packages: contracts, scope of work, pay schedule, OCIP form and CalStrs (if applicable)
Request and verify insurance documents to input into Newstar, Insurance Tracking System, and enroll into OCIP (if applicable)
Maintain construction contract vendor logs with all pertinent insurance, W9, and contractor licenses
Manage and release purchase orders for base house to the Vendor Portal per construction phase
Vendor Portal support for subcontractors, i.e. issuing logins, vendor access and uploading project documents
Establish and maintain current manufacturer maintenance and care instructions per project for Warranty dept, saved to SP
Notify Subcontractors and Superintendents when the sequence sheet has had any changes
Process change-orders: obtain necessary approvals, verify correct codes, ensure quality control of change orders, etc
Track and file award packages, price changes, executed contracts/price schedules and vendor files in Sharepoint
Coordinate with Accounts Payable for any invoice related issues/concerns
Scrub lots by phase/project and send and track NOC to vendors for base house
Send and track NOC’s (Notice of Completion), after the completion of each phase, revise purchase orders as needed
Upload and revise documents on vendor portal and Sharepoint as needed (standards and options book, model disclosures, etc)
Track utility and manufacturer rebates
The Purchasing Contracts Administrator performs frequent communication with Trade Partners, Sales, Construction, Project Management, Escrow, Warranty and Accounting
Qualification
Required
Experience in purchasing and contract administration
Proficiency in using contract management software and systems
Strong organizational skills and attention to detail
Ability to manage multiple projects and deadlines
Excellent communication skills, both written and verbal
Experience with budgeting and financial tracking
Familiarity with insurance documentation and vendor relations
Ability to work collaboratively with various departments
Proficient in Microsoft Office Suite and SharePoint
Company
Williams Homes
Williams Homes communities can live in communities that promote mutual support, learning, and collaboration.
Founded in 1996
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Matt Klein
Chief Financial Officer
Daniel Faina
Chief Marketing Officer
Recent News
2025-09-29
Business Live
2025-06-24
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