Snell & Wilmer · 15 hours ago
Legal Administrative Assistant Corporate Securities
Phoenix, AZ
Full-time
Hybrid
Mid Level
3+ years expSnell & Wilmer is a law firm that is currently seeking a Legal Administrative Assistant to support their Corporate & Securities practice group in Phoenix. The ideal candidate will manage critical documentation, assist with regulatory filings, and support corporate governance activities to ensure compliance with regulations and smooth execution of transactions.
AdviceLegal
Responsibilities
Manage and maintain attorneys' schedules, including arranging meetings, appointments, and travel
Anticipate attorney needs and provide proactive support
Manage attorney time entries and assist with billing coordination
Provide general administrative support as needed to ensure efficient operation of the practice group
Serve as a liaison between attorneys, clients, and external parties, providing timely updates and facilitating communication
Maintain and organize legal files, including opening new matters and managing relevant documents within in the firm’s document management system
Assist in drafting and formatting corporate resolutions and other legal documents
Organize due diligence materials, managing document production, and coordinating communication between clients, attorneys, and third parties
Prepare, review, and organize transactional documents for corporate and securities cases, such as merger agreements, stock purchase agreements, and other legal documents
Assist with corporate compliance matters, ensuring timely filings and adherence to regulatory requirements
Handle confidential information with discretion and professionalism
Build and maintain positive working relationships with clients, attorneys, and staff to facilitate seamless communication and collaboration
Communicate with clients, financial institutions, and internal teams to facilitate smooth transactions
Qualification
Required
Minimum 3+ years of experience as a legal administrative assistant, preferably in a law firm or in a corporate and securities legal environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SEC filing software, and document management systems
Strong written and verbal communication skills
Ability to accurately review and format legal documents and filings
Excellent time management and organizational skills, with the ability to juggle multiple projects and deadlines
Strong collaborative skills with the ability to work effectively in a team-oriented environment
Benefits
Medical
Dental
Vision
Disability
Life insurance
401K/profit sharing
Paid holidays
Tuition reimbursement
Paid time off including vacation time, personal time, and sick time where appropriate
Company
Snell & Wilmer
Founded in 1938, Snell & Wilmer is a business law firm with more than 400 attorneys practicing in nine locations throughout the western US.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Tinen
Partner
Jenna Grange
Chief Marketing Officer
Recent News
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