ITA International · 1 day ago
Executive Assistant
Warner Robins, GA
Full-time
Onsite
Mid Level
3+ years expITA International is a tech-enabled professional services company headquartered in Newport News, Virginia, specializing in data analytics and technology solutions. They are seeking an Executive Assistant to provide administrative support to the leadership team, requiring exceptional communication skills and attention to detail.
AnalyticsAutomotiveConstructionGovernmentInformation TechnologyLogisticsSecurityTechnical SupportTrainingTransportation
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Perform administrative functions, database management, correspondence tracking, meeting organization, personnel support, and office organization
Identify problems and recommend solutions with minimal supervision
Manage office tasks such as tracking training, evaluations, awards, and personnel processing
Organize meetings, prepare agendas, and maintain file plans
Provide security-related support, including visitor log management and entry control duties
Ensure compliance with Air Force directives and procedures
Assist and advise leadership team on design and implementation of data analytics tools to track and assign resources in order to shorten decision timelines
Identifies, analyzes, and evaluates actual and/or potential problem areas in administrative activities, drawing from trend data and knowledge of the organization
Administer, manage, and monitor records management
Manage and monitor organizational mailboxes
Incorporate multiple taskings, projects, and scheduling requirements and provide feedback, recommendations, scheduling, and deconfliction of requirements and initiatives as prioritized by government personnel
Schedule appointments and update event calendars; arrange, schedule, and monitor staff meetings; answer telephones, take messages or transfer calls
Processing incoming and outgoing mail and faxes
Support the management, booking and coordination of travel, hotel, and conference reservations in the Defense Travel System
Assist in the purchase of supplies and monitoring office inventories and the purchase of supplies
Transcribe notes and minutes at meetings
Support staff in creating, developing, proofreading documents, presentations, and electronic correspondences
Qualification
Required
Active Secret security clearance
3 years experience working in a military office environment with previous Department of Defense related experience within the last 5 years
3 years experience using computer MS Office Suite applications tools, to include Word, Excel, PowerPoint, Visio, and SharePoint in creating documents and reports, spreadsheets, presentations, and the management of databases within the last 5 years
3 years experience in setup and the use of office equipment such as videoconferencing systems, facsimiles, copiers, printers, overhead projectors, and other office related equipment within the last 5 years
Executive administrative assistant experience highly desired
U.S. citizenship required
Ability to gather, assemble, process and analyze data and develop intellectual inferences based on acquired information
Ability to communicate effectively, both orally and in writing
Resourceful and flexible to a dynamic work environment and schedule
Ability to multi-task and anticipate requirements of the supported unit
Attention to detail
Ability to adapt to unexpected issues
Preferred
Familiar with Government Travel Card program (GTC), Military Personnel Data System (MILPDS), Case Management System (CMS), Base Level Service Delivery Model (BLSDM), Assignment Management System (AMS), Defense Travel System (DTS), Unit Control Center (UCC), Air Force Personnel Accountability and Assessment System, and Servicemember's Group Life Insurance (SGLI) Online Enrollment System (SOES) actions
Benefits
Medical, dental and vision plans
Life Insurance
Short Term Disability insurance (where applicable)
Voluntary ancillary benefit options
401k retirement benefits with employer matching contributions
Company
ITA International
ITA International provides global support services focusing on the maritime and coastal environments.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kathy Melo
Co-Founder/Chief Governance Officer
Michael Melo
Co-Owner/Co-Founder
Recent News
Canada NewsWire
2025-12-01
Washington Technology
2025-04-05
2025-02-17
Company data provided by crunchbase