Mahler Private Staffing · 12 hours ago
Office Manager and Administrative Assistant
Milwaukee, WI
Full-time
Onsite
Mid Level
$70K/yr - $90K/yr
3+ years expMAHLER PRIVATE STAFFING is a national consulting firm seeking an Office Manager and Administrative Assistant to join its fast-paced, in-office team at its downtown Milwaukee headquarters. This role blends the precision of an Executive Assistant with hospitality, providing key support to the President and ensuring smooth daily operations in the office.
ConsultingRecruitingStaffing Agency
Responsibilities
Serve as the first point of contact, greeting guests and visitors with warmth, professionalism, and care
Manage incoming calls with discretion, professionalism and good judgement, fielding inquiries or routing appropriately
Keep daily operations running smoothly, from stocking kitchens to managing printer supplies
Liaise with building security for guest access and coordinate with vendors (messenger, plant care, deliveries, etc.)
Provide administrative support to Executives
Prepare letters, memos, and other correspondence for the President and team as requested
Navigate and organize shared drives
Provide support to team members uploading documents and information to CRM systems and databases
Support mailings, including creating FedEx labels, compiling informational packets, coordinating deliveries
Assist with occasional logistical and personal tasks to support the President's needs
Qualification
Required
At least 3 years of relevant office, administrative, or operations experience
Outstanding communication skills
Detail-oriented and organized
Calm under pressure
Positive and collaborative demeanor
Strong interpersonal skills
Professionalism, polish, and warmth
Tech-savvy (expert in Office 365, with experience in CRM systems, scheduling tools, and other office systems a plus)
Preferred
A bachelor's degree
Benefits
Health, dental, and vision insurance
Flexible spending account
Paid time off and paid holidays
Employer-paid short- and long-term disability insurance and life insurance
401(k)-retirement plan with safe harbor match
Paid covered garage parking
Company
Mahler Private Staffing
Mahler Private Staffing is a placement firm providing staff to their client's homes and family offices.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase