Family & Children's Services · 1 day ago
Paralegal Executive Assistant
Tulsa, OK
Full-time
Onsite
Senior Level
5+ years expFamily & Children's Services is seeking a Lead Executive Assistant to provide high‑level administrative, operational, and project support to senior leadership. The role involves managing complex scheduling, communications, and executive deliverables while overseeing cross‑functional projects and maintaining confidentiality.
Health CareSocial AssistanceSocial ImpactWellness
Responsibilities
Manage complex executive calendars, priorities, and schedule conflicts
Coordinate multi‑level travel and prepare detailed itineraries
Produce executive reports, presentations, briefs, and board materials
Support key meetings with agendas, materials, minutes, and action tracking
Serve as liaison for executives across internal teams, board members, and external partners
Oversee inbox management and draft high‑level communications
Maintain strict confidentiality of sensitive and privileged information
Lead cross‑departmental projects from initiation through completion
Develop project plans, timelines, deliverables, and risk assessments
Facilitate project meetings to ensure clarity, alignment, and accountability
Track milestones, anticipate issues, and drive timely execution
Create dashboards and reports to communicate project progress
Draft, review, and manage contracts, NDAs, and governance documents under attorney oversight
Support legal operations, including compliance tracking, research, litigation coordination, and document management
Qualification
Required
5+ years of combined experience in executive support, paralegal work, legal assistant roles, and project management required
Proven experience driving projects with multiple stakeholders
Strong understanding of legal terminology, contract processes, and basic corporate governance
Exceptional organizational and prioritization skills; ability to pivot quickly when needed
High emotional intelligence, strong communication skills, and a polished executive presence
Mastery of Microsoft 365 (Teams, SharePoint, Outlook, Word, PowerPoint, Excel), e‑signature tools, and project management platforms (e.g., Asana)
Advanced writing skills for drafting executive and legal correspondence
Preferred
Bachelor's degree preferred
Experience supporting C‑suite leaders in corporate or regulated industries preferred
Paralegal certification or formal project management training (PMP, CAPM, Lean/Agile exposure) preferred
Company
Family & Children's Services
Family & Children's Services provides counseling and support solutions for child abuse, trauma, mental illness, and addiction.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
KeyBank Foundation
2023-12-18Grant
Leadership Team
Adam Andreassen
Chief Executive Officer
Allison Loehr
Chief Operating Officer & General Counsel
Recent News
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