State of Oklahoma · 10 hours ago
Registrar Assistant
Oklahoma County, OK
Full-time
Onsite
Entry Level
4+ years expThe State of Oklahoma is seeking a Registrar Assistant to provide administrative support to program areas and functions within the Horse Racing Commission. The role involves maintaining records, preparing correspondence, and overseeing various administrative operational functions.
CommunitiesConsultingGovernmentHealth CareNon Profit
Responsibilities
Participates in projects as team member or team leader
Develops and implements special procedures
Initiates correspondence requiring knowledge of agency or program procedures and policies
Develops and maintains confidential or complex files
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
Coordinates activities with internal and external customers
Establishes educational and/or training programs
Interviews callers, arranges appointments, and performs other office tasks and duties
Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
Trains or mentors other staff
Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties
Qualification
Required
Bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience
Knowledge of spelling, punctuation, and business English
Knowledge of business mathematics
Knowledge of modern office methods and procedures
Knowledge of the maintenance of complex records
Knowledge of the major policies and procedures governing assigned programs
Ability to establish and maintain effective working relationships with others
Ability to perform confidential work and maintain confidentiality
Ability to interpret and complete routine matters according to agency policies and procedures
Ability to follow oral and written instructions
Preferred
Specific bachelor's degree or college hours
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
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