WSFSSH, Inc. · 1 day ago
Compliance Manager (Facilities)
New York, NY
Full-time
Onsite
Mid, Senior Level
5+ years expWSFSSH, Inc. is a community-based organization focused on providing safe, affordable housing with supportive services. The Compliance Manager is responsible for coordinating facilities operations, vendor management, regulatory compliance, and capital project readiness across various senior supportive housing sites.
ConstructionHomeless ShelterNon ProfitService IndustrySocial Assistance
Responsibilities
Maintain and update the preventive maintenance database for all buildings
Track and schedule backflow inspections and required follow-ups
Monitor kitchen compliance requirements and expiration dates of relevant equipment
Track local law inspections and assist with completion of required work
Maintain building contact lists and track staffing changes for site contracts
Assist with routine maintenance and upkeep of company van, including cleaning, basic inspections, and reporting any issues
Coordinate vendor meetings with the Director of Facilities
Schedule and manage vendor site visits with property management staff and facilities managers
Review vendor contracts in collaboration with the Director of Facilities
Add and maintain vendor insurance documentation through third-party systems
Create bid analyses for work order and project requests
Track leasing agreements and vendor service contracts
Manage violations and code compliance, including:
Tracking, managing, and reconciling NYC violations (DOB, DOH, HPD, ECB) for all WSFSSH buildings
Monitoring violation status and coordinating removal efforts in collaboration with WSFSSH’s violation consultant
Ensuring ongoing compliance with NYC DOB, ECB, DOH, and HPD requirements
Submit correction certifications and action plans to compliance departments
Coordinate with the WSFSSH Accounting Department to reconcile open vendor invoices and ensure timely payments
Assist the Insurance Department with claims, documentation, and related facilities matters
Complete HPD Annual Property Registration for all WSFSSH buildings (approximately 30 buildings)
Submit bedbug reports through required portal systems
Track fire drills and coordinate scheduling with vendors and program staff
Ensure approval to proceed is received from city agencies prior to starting capital projects
Assist with Local Law compliance work and documentation
Support capital project planning by coordinating approvals, vendors, and timelines
Schedule vendor visits related to capital and compliance work
Send reminders to staff regarding required training and compliance deadlines
Schedule meetings for the Director of Facilities
Prepare and distribute meeting agendas and minutes for departmental meetings
Coordinate cross-department communication between facilities, programs, and leadership
Perform additional duties and special assignments as required
Qualification
Required
Strong knowledge of NYC regulatory agencies (DOB, HPD, DOHMH, DEP, FDNY)
Experience managing vendors, inspections, and compliance documentation
Strong organizational, tracking, and follow-up skills
Proficiency with databases, creating spreadsheets, and navigating compliance portals
Knowledge of facilities operations and compliance in multi-unit residential or supportive housing settings
Familiarity with NYC inspections and agencies (DOB, HPD, DOHMH, DEP, FDNY) a must
Ability to coordinate vendors, inspections, and projects
Strong organizational, tracking, and follow-up skills
Ability to review bids, contracts, and compliance documentation
Strong communication and documentation skills
Proficiency with Microsoft Office and tracking systems
A problem solver with exceptional project management skills and multitasking abilities
Entrepreneurial spirit and a passion for working in a dynamic and spirited environment supporting NYC seniors
Ability to work in a regulated, deadline-driven environment
Ability to sit, stand, and walk for extended periods
Ability to lift and carry light materials (up to 25 lbs.)
Ability to use a computer and communicate effectively
Travel within our sites, as needed
Strong teamwork
Preferred
Bachelor's degree in Facilities Management, Business Administration, Construction Management, or related field preferred or High School Diploma/Degree with 5-7 years' experience in facilities operations, property management, business administration or housing compliance
Experience in senior supportive housing or nonprofit low-income housing environment highly valued
Proficiency with Microsoft Office and compliance or tracking systems
Benefits
Medical
Dental
Vision
403 (B) retirement savings
Flexible Spending Accounts (FSA)
Life & Disability
Short-term and Long- term Disability
Employee Assistance Program (EAP)
Commuter benefits
Voluntary benefit options
Time Off that includes 11-12 paid Federal Holidays
Accrued Vacation and Sick Time
Company
WSFSSH, Inc.
WSFSSH is a nearly 50 year old community-based, non-profit organization responding to the urgent need for senior housing in New York City.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
N
Nanda Win
Chief Financial Officer
S
Sheldon J. Fine
President
Recent News
2024-11-20
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