West End Workforce · 9 hours ago
Accounting Operations Specialist
United States
Part-time
Remote
Mid Level
3+ years expWest End Workforce is a growing staffing and consulting platform supporting high-level professionals across contract, consulting, and permanent placements. They are seeking an Operations & Accounting Specialist to support the Head of Operations by ensuring excellence across billing, timesheets, accounts payable/receivable, and operational support.
Staffing & Recruiting
Hiring Manager
Tracy Berglund
Responsibilities
Prepare and process client invoices across contract, consulting, and professional services engagements
Support accounts receivable tracking, reporting, and follow-ups
Assist with accounts payable, including vendor invoices and consultant payments
Maintain accurate billing records and documentation
Support monthly and quarterly financial reporting
Collect, validate, and track timesheets for internal and external consultants
Ensure timesheet accuracy and compliance with client requirements
Coordinate timesheet approvals and resolve discrepancies
Support payroll preparation and processing
Maintain organized payroll and timesheet records
Assist with basic bookkeeping tasks as needed
Ensure expenses are coded correctly and supported by proper documentation
Support reconciliation of expenses and payments
Maintain clean, accurate operational and financial data
Generate reports related to billing, payroll, AR/AP, and consultant activity
Identify discrepancies and flag issues proactively
Support audits, reviews, and internal controls
Follow established SOPs for billing, payroll, and operations
Assist with documenting and improving operational processes
Support system updates related to billing, timesheets, and finance tools
Partner with the Head of Operations to improve efficiency and accuracy
Qualification
Required
3–6 years' experience in accounting support, payroll/billing, and operations
Experience in the staffing/recruitment industry is required
Comfortable with timesheets, invoicing, and financial data
Detail-oriented to the core (you notice what others miss)
Organized, reliable, and discreet with sensitive information
Familiarity with accounting, payroll, and time-tracking systems
Comfortable supporting senior leadership in a fast-moving environment
Company
West End Workforce
At West End Workforce, we are proud to be a women-owned and women-led recruitment platform.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tracy Berglund
Founder & CEO
Adam Robles
Talent Acquisition Partner
Company data provided by crunchbase