Halvor Lines · 4 hours ago
Administrative Assistant
Superior, WI
Full-time
Onsite
New Grad, Entry Level
$20/hr - $27/hrHalvor Lines is seeking a dynamic and highly organized Administrative Assistant to join their team. This role involves supporting daily office operations, enhancing team productivity, and ensuring smooth workflows across various departments.
Truck Transportation
Responsibilities
Answers the main phones lines for the company and takes messages as needed. Directs or transfers the caller to the appropriate staff
Greets all visitors and escorts them as needed
Provides callers with information such as company address, directions to company location, company website, and other related information
Provides administrative support to Human Resources, Marketing, and other departments as needed
Manages meeting room schedule and ensure meeting rooms are prepped and stocked before each meeting
Coordinate travel bookings as requested
Assist in company or meeting event planning
Assists with donation requests as needed
Orders supplies such as: office supplies, standard recruiting items, plates, napkins, etc. and keeps the coffee area and Boardroom clean. Orders meals for company meetings as needed
Handles company mailings including addressing and sending employee birthday cards, anniversary cards, and various greeting cards regarding births, deaths, get well and sympathy expressions
Handles the monthly employees’ birthday cake event, which includes ordering, setup and cleanup and sends out message to each driver on their birthday
Responsible for maintaining positive and professional image of the facilities inside and out by working with Facility Maintenance Coordinator
Works with Facility Maintenance Coordinator to oversee the cleaning of the company buildings to ensure the cleaning is done according to the contract and notifies the contracted cleaning company when there are problems
Prepares photo plaque for presentation to retirees
Sets out fresh fruit daily and ensures the boardroom is stocked with bottled water
Distributes mail and UPS/Fed Ex packages to appropriate employees. Handles outgoing Fed Ex Shipments
Maintain the phone extension, phone number list, and organization chart
Cleans and monitors Memorial Case
Monitors and changes company Welcome Screen on a regular basis
Qualification
Required
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
Exceptional phone etiquette with experience managing multi-line phone systems in a professional setting
Proven clerical experience with strong attention to detail in proofreading and data entry tasks
Knowledge of office management procedures including filing systems, calendar coordination, and supply inventory control
Ability to handle confidential information discreetly while maintaining professionalism at all times
Strong time management skills to meet deadlines efficiently while managing multiple responsibilities
Benefits
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Company
Halvor Lines
Halvor Lines is a transportation company specializing in flatbed, dry, decked, and refrigerated trailers.
Founded in 1968
501-1,000 employees
Funding
Current Stage
Late StageLeadership Team
Bonnie Ramsay
Chief Process Officer
Carl Svendsen
Chief Strategy Officer
Recent News
Company data provided by crunchbase